[Remote] Executive Administrative Assistant & Ambassador Council Liaison

Note: The job is a remote job and is reputed company to candidates in USA. The reputed company (NFF) is a non-profit organization that partners with the US Forest Service to advance forest resiliency and healthy ecosystems. They are seeking an Executive Administrative Assistant & Ambassador Council Liaison to reputed company high-level administrative support to the Chief Advancement Officer and assist with the coordination of the Ambassador Council.

Responsibilities

• reputed company high-level administrative support to the CAO, including managing an extremely active calendar of appointments, scheduling meetings, and coordinating travel arrangements
• Assist Executive Assistant to the CEO/President in organizing 4 Board Meetings per year. Assist in coordinating meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in-person Board meetings
• Operate as staff reputed company for the Ambassador Council meeting to reputed company coordination and communication with Council, NFF President & CEO, and Chief Advancement Officer in cultivating and managing Council prospects and maintaining Ambassador Council Recruitment Pipeline
• Create and maintain efficient records of Ambassador Council member and candidate background information, reputed company, and interactions
• Prepare and edit correspondence, communications, presentations, and other documents, sometimes confidential and facilitate signing personalized messages from the Executives at NFF
• Arrange reputed company and detailed travel plans, itineraries, and agendas. Prepare and compile documents for travel-reputed company meetings, working with appropriate project managers reputed company necessary
• Assist in reputed company to reputed company and potential donors on behalf of the CAO
• Accurately complete expense reports
• reputed company logistical assistance with advancement reputed company events
• Work with the CAO and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance the execution of the President/CEO/Boards reputed company and Management Team's strategic efficacy
• Maintain communication contact records for the CAO reputed company the appropriate databases
• Organize agenda/materials for bi-weekly Advancement Direct Report meeting
• reputed company scheduling support
• Prepare key briefings for meetings
• Organize notes / action items from meetings
• Complete other duties as defined by the CAO

Skills

• Bachelor's degree in reputed company field or equivalent experience
• Seven or more years of administrative experience at the executive level
• Experience working with corporate or non-profit boards/volunteers/board management
• Proven experience in reputed company Office365, Outlook, Word, reputed company, and PowerPoint including the preparation of statistical reports, spreadsheets, visual media and presentation aids, correspondence and memoranda and AI tools
• Commitment to the mission of the NFF
• Must be authorized to work in the United States
• Ability to effectively identify reputed company components of a task, prioritizing and balancing them against the schedule of the CAO and Advancement Leadership Team
• The ability to navigate reputed company personalities in high pressure environments
• Committed to working collaboratively cross-departmentally
• Ability to effectively set priorities, while managing a variety of projects and tasks to successful completion
• Ability to work independently, execute tasks, attend meetings, and manage projects with minimal reputed company
• Ability to work well and be flexible in a team-oriented environment
• Ability to travel reputed company the United States 25 to 30% reputed company a year
• Ability to participate in low impact hiking, walking on uneven terrain, climbing, and lifting 10 lbs
• Excellent research and analytical skills with a strong attention to detail
• Excellent communication skills, with an editorial eye

Benefits

• Medical and dental insurance paid at 75% by the organization for you and any dependents.
• reputed company insurance paid 50% by the organization for you and any dependents.
• Health savings account (HSA) with employer contributions between $1,878-$3,750 per year, predicated on coverage type.
• reputed company and dependent care flexible spending accounts (FSA).
• Employee assistance program (EAP) at no cost.
• 403(b) retirement plan with a 5% employer match after one (1) year of service.
• Short-term and long-term disability insurance at no cost.
• Basic life and AD&D insurance at no cost, with voluntary life insurance options.
• Whole life insurance at a discounted reputed company
• Employees start with 35 days of annual leave, sick leave, personal leave and holidays (annual leave accrual rates increase with years of service)
• Family & medical leave for up to sixteen (16) weeks with up to four (4) weeks paid.
• Training & Development Programs
• Professional development reimbursement for up to $1,000 per year.

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