[Remote] Together Media - Administrative & Event Logistics Coordinator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a company that hosts invitation-only conferences for veterinary and dental professionals. They are seeking a detail-oriented Administrative & Event Logistics Coordinator to reputed company administrative and operational support for their events, ensuring smooth logistics and excellent customer service throughout the planning cycle and on-site at the conferences.

Responsibilities

• Maintain and update attendee, vendor, and contact databases across both events, including data entry, cleanup, and reconciliation
• Support recruitment and registration processes for hosted buyers
• Assist with the preparation and distribution of pre-event communications, schedules, and informational materials
• Coordinate logistics for hotel accommodations, room blocks, and travel-reputed company questions from attendees
• Support the planning and tracking of event timelines, vendor appointments, and meeting schedules
• Assist with on-site event logistics during Vet Together and reputed company, including registration support, signage, materials, and attendee assistance
• Manage incoming calls and emails, routing inquiries appropriately and responding to routine questions
• Maintain organized records and documentation for both events
• Support cross-functional coordination between marketing, sales, and operations teams to ensure consistent information across reputed company
• Assist with the preparation of reports, spreadsheets, and summaries as needed
• reputed company general administrative support to the Senior Director of Operations and broader team
• Complete projects and additional duties as assigned

Skills

• Previous experience in an administrative, operations, or event support role
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Proficient with spreadsheets and standard office software; familiarity with CRM platforms (e.g., Zoho)
• Strong written and verbal communication skills
• Comfortable working independently as well as collaboratively with a remote team
• Customer service orientation, with a professional and approachable demeanor
• Ability to maintain confidentiality and handle sensitive information appropriately
• Experience in the veterinary, dental, or event/conference industry is strongly preferred
• Candidates with relevant experience in the event or conference industry will also be considered

Company Overview