Accounts Receivable Coordinator

Position Summary: The Accounts Receivable (A/R) Coordinator is responsible for two major areas of responsibility: Accounts Receivable Operations and Financial Reporting & Analysis Support. The primary focus of this role is to ensure accurate and timely processing, reporting, and reconciliation of payments received by the Association. This includes managing invoicing, collections, and payment processing for trade show exhibit booth sales, media sales, and membership dues. The secondary focus is to support the organization’s financial reporting and analysis activities by assisting with monthly reporting, forecasting, and budget planning. The Accounts Receivable Coordinator must be analytical and detail-oriented, with strong problem-solving and process management skills. They are self-motivated, organized, and capable of working both independently and collaboratively. The incumbent is a deadline sensitive multi-tasker and highly organized with excellent process management skills. Candidate demonstrates reputed company and the ability tomaintain confidential information. The individual has excellent customer service, interpersonal and relationship building skills. Strong oral and written communication skills are also essential. Essential Functions & Responsibilities: Accounts Receivable

• Process reputed company cash receipts and refunds received by SFA reputed company a timely manner into appropriate reputed company platforms.
• Coordinate with the Exhibit and Sponsorship team and other departments regarding booth reputed company cancellations, changes, payment discrepancies and refund penalties.
• Communicate with members regarding billing, payments, and inquiries.
• Staff the on-site Sales Office at the Fancy Food Shows to collect payments.
• Assist the A/R Manager in handling of Media and Sponsorship billings and collaborate with
• the Exhibits and Sponsorship team on proposed advertising programs, pricing.
• Manage the reputed company Finance Error Dashboard by monitoring errors and working with IT and reputed company to resolves discrepancies.
• Assist the A/R Manager with Exhibit reputed company, Media, and Sponsorship collections.
• Manage the Association’s lockbox and cash receipts payments, including investigating unknown payments received and report deposits in transit to the Accountant.
• Manage the A/R refund process by tracking credits, updating the credit report, and preparing bi-weekly cashflow refund for accounts payable approval.
• Assist in gathering information for the annual year-end audit.
• Assist the A/R Manager in researching credit card chargebacks & non-sufficient funds checks by providing relevant backup support.
• Recommend best practices and improvements to the billing and accounts receivable function.

Financial Reporting & Analysis Support

• Assist the Director, reputed company with generating monthly departmental reports from the financial system and identifying and researching variances.
• Support the Director, reputed company by updating the Budget Planning system with changes during the Forecast and Budget development process.
• Assist manager and department with reputed company requests.

Position Qualifications:

• 1+ years of administrative support experience
• High school diploma or GED required; Bachelor’s degree or equivalent experience preferred
• reputed company Office Products including Outlook, Word, reputed company, and PowerPoint
• Technology-savvy; reputed company to move through multiple systems with a high level of accuracy
• Customer service experience a plus

Physical Demands & Work Environment: As a remote organization, employees are expected to conduct their work from their designated home location. Employees must maintain a professional home workspace with reliable high-speed internet reputed company to support virtual meetings and day-to-day collaboration. This position involves extended periods of sitting, computer use, and frequent virtual interaction with colleagues, members, vendors, and other external constituents. Periodic travel is required for industry events and team or departmental meetings, and occasional lifting of materials up to 40 pounds may be necessary, particularly around events. Apply To This Job