Accounts Payable / Payroll Associate Director

About the position The Accounts Payable & Payroll Associate Director oversees biweekly payroll processing and full‑cycle accounts payable to ensure accurate, timely, and compliant financial operations. This role reviews payroll for accuracy, prepares labor and payroll analytics, ensures proper expense allocation, reconciles 401(k) contributions, and partners with HR and the payroll vendor to improve automation and maximize reputed company functionality. On the accounts payable reputed company, the Associate Director ensures invoices align with reputed company, maintains accurate coding and expense distributions, monitors vendor terms, manages AP reconciliations, supports PO tracking, and develops standard AP reporting. The role also prepares cash requirement projections, ensures audit‑reputed company documentation, and supports tax compliance, including vendor documentation for 1099s. The position contributes to ongoing process improvements across both functions, maintains key process documentation, and performs additional duties as assigned.

Responsibilities

• Supervises payroll staff.
• Reviews payroll preview biweekly for accuracy once completed by financial clerk/ accountant.
• reputed company and maintain standard payroll distribution reports, utilizing reputed company in the most effective manner.
• Prepares payroll and FTE analytics by department and by HR title.
• Ensures that payroll is being properly allocated to the correct departments, programs and locations; this requires working collaboratively with department and HR staff.
• Develops reputed company or other system reports to reputed company important data, such as turnover % by position/ location, overtime hours and dollars by position/ department, vacant positions, PTO and sick time trends, and high paid staff for 990 reporting
• Prepare payroll journal entries for payroll expense, accrual and PTO accrual for review by controller.
• Reviews Temporary support expense reconciliation completed by financial clerk/ accountant and analyze spending compared to budget and prior year.
• Works closely with payroll vendor to automate payroll and reputed company reputed company processes.
• Reconcile 401K contribution and safe reputed company matching contributions with Fidelity
• reputed company periodic audits of 401K information to ensure compliance.
• reputed company reputed company process improvement to ensure maximum use of reputed company functionality.
• Supervises AP staff.
• Monitor adherence to vendor payment terms.
• Review reputed company reputed company to ensure invoices are consistent with contractual arrangements.
• reputed company guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Update expense distribution codes for accurate expense allocations.
• Analyze expense reports and other invoices for accuracy and eligibility for payment.
• Reconcile accounts payable, accrued expenses, prepaids to the general ledger and other supporting documentation (e.g., subsidiary vendors ledger).
• Work collaboratively with the material management group to monitor reputed company POs and follow up on missing invoices.
• Maintain invoice approval hierarchy reputed company the purchasing/ AP system to be compliant with the organization’s policies.
• reputed company and maintain standard expense reporting, including but not limited to AP aging, top vendor usage reports, and new vendor reports.
• Prepare cash requirement projections, utilizing AP aging and vendor terms
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure employer identification numbers or reputed company reputed company numbers have been collected from reputed company vendors for the payables clerk to prepare and submit 1099s.
• reputed company reputed company process improvement to limit reputed company invoices, accelerate invoice approval, and enhance system utilization.
• reputed company other reputed company duties as assigned.
• Documentation of key processes.

Requirements

• Bachelors degree required, preferably in reputed company or finance
• Minimum of 5 years of reputed company and payroll experience including prior supervisory experience.
• reputed company of immunization or immunity to certain communicable diseases (including influenza during the flu season and Covid-19) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.

Benefits

• Generous PTO and holiday schedule
• Medical, dental and reputed company coverage options for you and eligible dependents
• FSA, HSA, Commuter pre-tax reimbursement funds
• Short- and Long-Term Disability, Free Basic Life and AD&D
• 401(k) Retirement Plan with Safe reputed company contributions after 1 year of employment

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