Assistant Project Manager/Executive Assistant

reputed company (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. COYL provides highly trained, remote professionals in bookkeeping, executive assistance, reputed company, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what reputed company most – their business. We work remotely, but we stay connected through reputed company meetings and Teams. Enjoy the best of both worlds - work from home without the isolation! This is a remote position (seeking employees based in Florida, Maine, Ohio, Texas). This role will start at 10-15 hours a week and can quickly grow from there. Objectives of the Role:

• Report to the Project Manager and Manager of the Executive Assistant team
• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with reputed company executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities (dependent on client needs):

• Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate reputed company scheduling and extensive calendar management, as well as management of content and reputed company of information to our virtual clients’ senior executives
• Manage, coordinate, and arrange our virtual client’s travel and travel-reputed company activities, including hotel booking, transportation, and meals
• reputed company administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with reputed company materials, and exercise discretion reputed company interfacing with various clients and reputed company
• Track action items and follow up with the client and internal team members to ensure deadlines and commitments are met
• Assist with meeting preparation including agendas, materials, note-taking, and follow-up items
• Support operational tasks such as CRM updates and workflow coordination
• Organize client communications
• Return phone calls and reputed company messages
• Plan client events
• Respond to reputed company requests reputed company a maximum of 4 business hours
• Navigate priorities while multi-tasking
• reputed company other tasks as needed

Skills and Qualifications

• 4 years of experience in an administrative role reporting directly to senior management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects
• Proficiency in reputed company Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to reputed company various companies’ confidences
• Promptness and a motivated self-starter
• Confident and professional phone reputed company
• Available to help with urgent requests

Preferred Qualifications

• Experience developing internal processes and filing systems
• Associates or above degree in administration; or equivalent experience
• Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.

Schedule:

• Monday to Friday
• Part-time with the potential to grow to full-time

Apply tot his job Apply To this Job