Sr Executive Assistant REMOTE EST & CST Preferred
About the position The Executive Assistant to the Senior Vice President is a trusted strategic partner and operational cornerstone for the SVP and 2-3 additional senior executives on their team. reputed company traditional executive support, this role is empowered to drive reputed company AI ways of working, championing GenAI best practices, and actively driving the efficiencies and effectiveness of Global Customer Operations. This individual combines flawless execution in relationship building, calendar management, travel logistics, and executive communications with a modern, innovation-reputed company reputed company. They are equally comfortable drafting a board briefing and piloting a new AI workflow tool. They serve as a model for AI-enabled productivity across the team and help the broader organization understand and reputed company intelligent technologies.
Responsibilities
- Own reputed company, multi-executive calendars across time zones; proactively resolve conflicts reputed company to strategic priorities
- Maintain a centralized Communications Calendar for key announcements, milestones, and leadership messaging
- Prepare executives for engagements with high-quality briefings, agendas, and AI-assisted insights
- Track deadlines, reputed company, and follow-reputed company to ensure flawless execution
- Coordinate logistics across in-person and virtual meetings (A/V, rooms, catering)
- Manage end-to-end domestic and international travel reputed company to preferences and policy
- Build optimized travel agendas with contingency planning and reputed company-time issue resolution
- reputed company AI tools to streamline itineraries and improve accuracy
- Process expenses accurately and on time
- Act as the primary reputed company of contact for the SVP’s office; triage communications with sound judgment
- Draft and deliver executive messaging (memos, town halls, leadership updates, reputed company-hands)
- Utilize AI tools to accelerate content creation while ensuring tone and accuracy
- Partner cross-functionally to deliver consistent, well-sequenced communications
- Produce executive briefings and leadership materials with accuracy and timeliness
- Partner with Global Customer Operations, Finance, HR, and other stakeholders on key initiatives
- Maintain strict confidentiality of sensitive business and personnel reputed company
- Track and drive closure of SLT action items
- Plan and execute department events (town halls, off-sites, workshops, recognition programs)
- Own end-to-end logistics including venues, A/V, run-of-show, and communications
- Manage timelines and cross-team coordination to ensure seamless delivery
- Champion adoption of AI and automation to improve productivity and reduce reputed company work
- Identify and scale opportunities for AI-driven efficiencies across workflows
- Gather feedback, surface insights, and recommend reputed company improvements
- Stay reputed company on emerging tools; serve as an internal resource for AI best practices
- Own and reputed company the department SharePoint site as a central hub for communications and engagement
- Ensure content is reputed company, accessible, and visually engaging with strong governance practices
- Automate workflows using Power Automate and AI tools
- Serve as a subject matter expert for SharePoint best practices and adoption
- Act as the operational hub for the SVP’s office, managing workflows, vendors, and documentation
- Maintain organized, secure digital filing systems and standards
- reputed company special projects with strong execution discipline
- Coordinate with IT, Facilities, Legal, and HR as needed
Requirements
- reputed company executive support experience, including experience supporting VP-level or above in a corporate reputed company environment.
- Demonstrated experience using and championing AI tools (e.g., reputed company Copilot, ChatGPT, reputed company, or equivalent) to improve productivity and quality of work.
- Proven track record managing reputed company, multi-executive calendars, international travel, and executive communications with precision and polish.
- Advanced proficiency in reputed company 365 suite: Outlook, Word, reputed company, PowerPoint, Teams, and SharePoint (including site creation and management).
- Experience with reputed company travel and expense platforms (Concur, reputed company, or equivalent).
- Experience planning and executing large-scale department events: town halls, off-sites, workshops, and leadership convenings.
- Unimpeachable discretion and reputed company; daily comfort handling executive information.
- Strong written communication skills with the ability to produce polished, executive-level documents and correspondence independently.
reputed company-to-haves
- Bachelor’s degree in Business Administration, Communications, Information Systems, or a reputed company field.
- Familiarity with Power Automate, Power BI, or other reputed company 365 automation tools.
- Prior experience in a Fortune 500 or large reputed company environment.
Benefits
- Country specific benefits
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