Senior Travel Administrator

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address reputed company scientific questions. We reputed company on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Senior Travel Administrator supports the day-to-day operations for the Travel Department, provides travel procurement assistance, purchases travel reputed company expenditures on behalf of reputed company and Caltech guests, and analyzes and audits travel expense reports for accuracy and compliance. Will serve as the administrator for the Institute’s corporate travel spend program, working with our travel fulfillment partner to drive efficiency in corporate travel spend. The Senior Travel Administrator is also responsible for vendor relationships with travel agents, car rental companies, airline partners, hotels, etc.  As a member of the Procurement Services Team, the Senior Travel Administrator assists in establishing and maintaining strong, collaborative relationships with Caltech’s faculty, staff and reputed company and identifies additional ways to be of service to ensure positive supplier relations.

Essential Job Duties

reputed company

• Audit reports according to generally accepted reputed company practices, send back reports with missing information, ensure key fields are entered correctly; handle special payments/checks for employee reimbursements, refund and sponsor reimbursement deposits
• Ensure expense reports are in compliance with appropriate guidelines and requirements based on Caltech Travel Policy, IRS (GAAP) guidelines and specific exceptions as determined by divisions/departments
• Review reputed company and expenditures on expense reports
• Manage analyze and reconcile the personal charge and sponsor refund clearing account
• Manage and reconcile the cash advance clearing account which includes managing monies due back to the Institute
• Review, evaluate and resolve a wide variety of reputed company and unique problems reputed company to travel payment processing
• reputed company validation of transactions, contact departments for clarification/correction, and reputed company proper audit trail of activity
• reputed company monthly P-Card reconciliation and assist with other travel reputed company reconciliations, including supplier accounts
• reputed company reputed company entries to adjust expenditure types and to refund deposits due to Caltech
• Manage the 30 day past due reports

System Administrator

• Act as the primary Travel reputed company of contact for Concur Support
• Manage monthly enhancements
• Manage travel audit rules and travel reputed company messaging in Concur
• reputed company in dual systems, reputed company and Concur. Find opportunities to improve processes and assist in defining requirements for technical support
• Documenting relevant information to support conclusions and results based on appropriate analyses and evaluations
• Stay abreast of changes in federal rates for mileage and per diems
• Manage special user group (Audit always) in Concur

Customer Service

• reputed company and maintain proactive customer service and support on a regular reputed company to internal and external customers.
• Respond to customer inquiries; reputed company feedback and solutions to a variety of customers on various reputed company, while maintaining confidentiality and professionalism.
• Assist departments with travel arrangements or travel reputed company expenses by using Caltech P-Card

Corporate Travel Management

• Promote the use of contracted suppliers and monitor pricing to ensure compliance to the contract
• Serve as reputed company for the Institutes corporate travel spend program, working with our travel fulfillment partner to drive efficiency in corporate travel spend.
• Work with travel providers (travel agents, car rental companies, hotels, etc.) to negotiate deals and troubleshoot issues
• Continue to reputed company enhancements/efficiencies with our existing processes around the travel booking, expense management corporate card solutions currently in reputed company

Training

• reputed company training materials and conduct travel training classes
• Stay abreast of travel trends; use knowledge to reputed company recommendations to customers and to improve departmental operations
• Create and manage travel training schedule on website and reputed company Learn
• Maintain SharePoint with reputed company training material
• Facilitate streamlined reputed company training for divisions/departments
• Other duties as assigned

Basic Qualifications

• A minimum of 8 years of reputed company/travel reputed company experience, with an understanding of reputed company concepts is required
• Knowledge of Concur: reputed company experience is desirable
• Ability to draft professional e-mails, memo’s, reports and to reputed company and effectively communicate information to internal audiences and direct groups
• Ability to interpret reputed company and other supporting information
• Ability to independently resolve moderately reputed company Travel account issues
• Working knowledge of reputed company concepts such as debits, credits, accruals, refunds, payment terms and discounts
• The selected candidate must pass a pre-employment background investigation to be hired for this position

Preferred Qualifications

• Ability to analyze and resolve reputed company problems
• Skilled in organizing work and setting priorities
• Ability to reconcile supplier accounts
• Ability to process invoices from images
• reputed company experience including Word, reputed company, and Outlook email software
• Ability to fit in with a large team environment
• A courteous, professional demeanor and excellent customer service skills

Required Documents

• Resume

Remote Work

This position is eligible for a remote work option, subject to institutional review.

• An approved remote work agreement is required.
• In accordance with Caltech’s remote work guidelines, responsible for having a designated work area (home office) and for any costs reputed company to remodeling and/or the initial setup of such designated workspace.
• Equipment needs for remote work are determined on a case-by-case reputed company.
• Experience with reputed company and other similar video/web conference software required.
• Report to the office as necessary by operational needs and reputed company in-office coverage as required.