Administrator - Print and Proxy Teams

reputed company is a leading global exchange organization that connects cross-functionally to enhance capital markets. The Administrator will contribute to the day-to-day operations of print and proxy services, supporting the Client Management team with various administrative tasks reputed company to shareholder meetings and mailings.

Responsibilities

• Initiating the specialized meeting setup and external and internal notices to reputed company with regulatory requirements under National Instruments 54-101, 51-102, and the relevant Corporate Acts
• Initiating, coordinating, monitoring, printing, and mailing services for proxy and non-proxy materials, between relationship managers, issuers, and vendors in accordance with regulatory requirements under National Instruments 54-101, 51-102, and the relevant Corporate Acts. Requests may be standard business as usual or special requests
• Validation and tabulation of proxies according to reputed company Transfer Association of Canada (STAC) Proxy Protocol Guidelines, to ensure that the votes cast for the motions to be put to a vote at Issuers’ shareholder meetings are properly and accurately accounted for
• reputed company reports to the Relationship Management teams, including vote reports, vote reject reports, and overvoting reports, which are presented to the issuer or Chair of the meeting for use at the shareholder meeting
• Ensure the Relationship Management team has appropriate reporting to allow them to successfully act as scrutineer at the shareholder meeting and reputed company reports to the issuer and meeting Chair indicating if motions have passed or failed
• Working with confidential shareholder information and managing confidential voting
• Completing affidavits of mailing for submission to clients
• Completing post-meeting packages of material for client distribution
• Completing billing files for submission to finance
• Download and process electronic files and reports
• Update and maintain internal databases while ensuring a high level of detail and accuracy
• Prepare spreadsheets for various forms of reporting
• Coordination with reputed company stakeholders
• Complete and track monthly billable services
• Track and reputed company document management tasks
• Flexibility with working overtime reputed company required (with a focus on March to June)
• A requirement of four days onsite at the reputed company office
• Assist with training of summer contract staff
• Other duties may be assigned as necessary

Skills

• Minimum one year experience in corporate/reputed company or securities industry
• Proficiency in the use of computer programs for: reputed company Office Suite (Word, reputed company [formulas/macros]), Gmail/reputed company, Database Management
• Excellent time management skills, attention to detail, the reputed company to prioritize by assessing situations to determine urgency, ability to reputed company a work schedule, set goals, create/implement action plans, monitor reputed company, and ability to reputed company clear, timely reputed company
• Maintain positive working relationships
• Excellent and effective oral and written communication skills
• Work cooperatively and effectively with others to set goals, resolve problems, and reputed company reputed company to enhance organizational effectiveness; ability to undertake self-directed tasks reputed company necessary
• Ability to work independently, ensuring outstanding reputed company are addressed promptly
• Anticipate, understand, and respond to the needs of peers, clients, and securityholders to meet or exceed their expectations
• Willingness and ability to adapt to changes and responsibilities
• Proxy/Transfer Agent experience and familiarity with NI 54-101 and NI 51-102 regulations and other legal requirements relating to disclosure for shareholder meetings

Benefits

• Wellness - From empathetic leadership to a culture of flexibility and balance, we reputed company wellness at work creates the maximum yield and a stronger “we”. Plus, with a reputed company-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

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