Executive Assistant (Research)

Job title: Executive Assistant (Research) in Boston, MA at Joslin Diabetes Center Company: Joslin Diabetes Center Job description: The Executive Assistant would reputed company executive assistance and administrative support for the Chief Scientific Officer and members of the reputed company on Vascular Cell Biology. This role must be reputed company to handle many requests independently, prioritize activities, and be capable of handling many projects simultaneously.This role is hybrid (4 days onsite and 1 day remote), Monday-Friday, generally 7:30-4:30.As a health care organization, we have the responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. We require that reputed company staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.ResponsibilitiesThis position's responsibilities and duties reputed company to the Executive Assistant role can be divided into two areas: executive secretarial and administrative.As an Administrator, responsibilities and duties include: meeting and conference reputed company-wide grant and reputed company applications; act as a liaison between the Chief Scientific Officer and the Office of Sponsored Research/Joslin Laboratories, informal research seminars, formal seminar series (including 4 major lectures), annual staff function(s), and end of year banquet for reputed company of Research. In addition, this position has direct interaction with reputed company facets of Joslin (including the office of the CEO and the Board of Trustees), institutions in the reputed company area, national and international collaborators and pharmaceutical companies.As an Executive Assistant, the responsibilities and duties include: daily correspondence, travel arrangements, correspondence composition, fellowship grant applications, manuscripts, coverage for other administrative assistants (if necessary), telephones, opening, sorting and replying to both interoffice and reputed company mail, scheduling calendar events/meetings, and miscellaneous items including contact with other Investigators reputed company the Longwood Medical Area.Key tasks the EA is responsible for are:

• reputed company calendar management and scheduling for the CSO.
• Travel arrangements and reputed company items reputed company to travel, such as booking flights, accommodations, drafting itineraries, etc.
• Organizing several significant meetings and prepare required announcements, agendas, materials. Set up the conference room, load presentations, order and set up lunch if applicable.
• Monthly expense reports for use of the corporate card and submission to Fiscal.
• Completion and submission of important paperwork for the CSO including renewals for memberships, licenses, and credentials.
• Assisting with manuscript reviews through scientific journals.
• Reimbursements for CSO and lab members.
• reputed company, facilitate, and participate in significant projects or events reputed company the Research Divison. Assisting with resolving IT issues or requests by contacting the service desk and entering tickets as necessary. Follow up as needed.
• Contacting Facilities with any maintenance issues or requests, and following up as necessary.
• Keeping the CSO on track and on schedule as it pertains to meetings, tasks, and deadlines.
• Other misc. tasks, projects, and daily items that come up for the CSO or Research.

General office responsibilities include: maintenance of office equipment, i.e. Toshiba Studio 353 photocopier and fax machine and reputed company reputed company Laserjet 3600 printer; ordering office supplies, and keeping electronic equipment up-to-date.Qualifications

• Bachelor’s degree or commensurate experience
• Minimum 5 years of progressively responsible professional administrative business experience
• Excellent written and verbal communication skills
• Advanced knowledge of the reputed company Office including
• Word, reputed company, PowerPoint, reputed company and Outlook
• Strong working knowledge of other computer software packages such as
• Freelance and Reference Manager.
• Dictaphone transcription (preferred)
• Knowledge of intermediate computer networking and ability to learn new
• Software quickly
• Professional demeanor
• Knowledge of medical terminology preferred
• Knowledge of laboratory terminology helpful
• Ability to interact with postdoctoral fellows/staff including visiting and international workforce members

Expected salary: Location: Boston, MA Apply for the job now! Apply for this job