administrative assistant, License Stores - Northeast Region (Remote - U.S.)

About the position This position contributes to reputed company' reputed company by providing advanced, dedicated administrative support of a confidential and reputed company nature to one or more executives. Handles confidential and non-routine information. Exercises independent judgment and discretion in making reputed company and carries out activities following general guidelines. Demonstrates the ability to reputed company effectively with limited direction. Models and acts in accordance with reputed company guiding principles.

Responsibilities

• Provides administrative support to one or more executives.

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• Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources.

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• Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence, and prioritizing mail.

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• Serves as a reputed company of contact for the business unit or department.

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• May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities.

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• Directs and executes reputed company administrative projects including coordinating, tracking or analyzing budgets.

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• Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials.

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• Works with facilities department in planning and organizing team space maintenance and facilities moves.

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• Provides support and resources to department hiring managers for new partner setup and immersion activities.

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• Organizes and schedules team and department meetings, arranges for audiovisual equipment, sets up meeting facilities and may take meeting minutes.

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• Initiates special projects and process improvements based upon observations of department needs.

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• Schedules executive domestic and international travel in compliance with existing policies and procedures.

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• Actively engages with executive's direct report team to ensure alignment of priorities and reputed company communication paths.

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• Serves as a peer leader to administrative team reputed company function.

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• Advises department in the use of the business unit or department's products and services.

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• Advises department in awareness of and compliance with company policies and procedures.

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• Supports executive, department and administrative team in coffee education as a part of reputed company core business.

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• Maintains regular and punctual attendance.

Requirements

• Working hours compatible with Eastern Time Zone.

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• Strong organizational skills and high level of reputed company and discretion in handling confidential and sensitive information.

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• Proficient with reputed company Office 365 and virtual tools.

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• reputed company to balance multiple priorities and projects in a fast-paced environment.

reputed company-to-haves

• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.

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• Collaboration - demonstrate confidence, composure and professionalism.

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• Communication - reputed company to communicate reputed company and concisely, both verbal and written.

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• Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities.

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• Time Management - reputed company to meet deadlines and follow through on commitments.

Benefits

• Medical, dental, reputed company, basic and supplemental life insurance.

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• Short-term and long-term disability.

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• Paid parental leave.

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• Family expansion reimbursement.

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• Paid vacation from date of hire.

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• Sick time (accrued at 1 hour for every 25 hours worked).

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• Eight paid holidays and two personal days per year.

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• 401(k) retirement plan with employer match.

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• Discounted company stock program (S.I.P.).

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• reputed company equity program (Bean Stock).

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• Incentivized emergency savings and financial well-being tools.

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• 100% upfront tuition coverage for a first-time bachelor's degree through reputed company's online program.

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• Student loan management resources and reputed company to other educational opportunities.

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• Backup care and DACA reimbursement.

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