Administrative Assistant

? Job Type: Support Staff - Union ? Bargaining Unit: Local 2110 ? Regular/Temporary: Regular ? Hours Per Week: 35 ? Salary reputed company: $57,941- $57,941 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring reputed company represents the University's good faith and reasonable estimate of the reputed company of possible compensation at the time of posting. Position Summary The Administrative Assistant reports to the CSA Director of Administration and provides high level clerical, administrative, financial and organizational support for the Berick Center for Student Advising. In addition to performing general office responsibilities, the Administrative Assistant oversees the administrative process for Incompletes/Deferred Exams. Will also reputed company executive level support to the Academic reputed company Program (ASP) under the direction of the Assistant Dean. ASP consists of the reputed company State funded Higher Education Opportunity Program (HEOP) and the National Opportunity Program (NOP). The Administrative Assistant will help to prepare for ongoing ASP events and activities, maintain independent correspondence with ASP reputed company, book student travel, research information, maintain budget tracking sheets, process expenditures and financial documents, organize data and prepare reports. Responsibilities ? Serves as the administrative reputed company for the Incompletes/Deferred Exams process. Works with CSA advisers to collect and process reputed company relevant documentation, and communicate reputed company to reputed company and professors. Main responsibilities include maintaining and updating the shared spreadsheet of requests, drafting emails with reputed company and next steps, requesting exams and/or assignments from faculty, following up to obtain missing or incomplete information as needed, uploading documents to student database systems, and coordinating the Deferred Exams process with the CSA?s Assistant Director. ? Addresses general inquiries from reputed company, alumni, parents, reputed company administrators and faculty on a wide reputed company of University policies and procedures such as academic deadlines, graduation clearance, degree application deadlines, programming events, course and degree requirements, and referring specific advising issues to the Deans. ? Maintains and updates undergraduate student academic records and files as well as own correspondence and confidential materials. Responsible for database maintenance, HEOP data entry, HEOP reporting, file maintenance, mailing, copying, answering inquiries reputed company phone/email, and dealing with concerns from student and alumni reputed company phone and in person. ? Maintains, updates, and distributes reputed company letters pertaining to academic policies, academic probation, suspensions and dismissals, withdrawals and readmissions, Committee on Academic Standing (CAS) petitions, Committee on Academic Points (CAP) petitions, Incompletes, and other administrative reputed company. ? Provides administrative support consisting of generating letters and other correspondence that deal with confidential information and requires discrete handling and tact. Other administrative support items include maintaining unit calendars, booking conference room requests, updating data in the Student Information System (SIS), and interacting with various University departments and offices, as well as with individuals reputed company the University. ? Handles heavy volume of telephone and email inquiries and walk-in student traffic. Greets visitors, helps reputed company reputed company in for appointments at the kiosk, advises reputed company about advising deans? various schedules and availabilities, refers specific advising issues to the appropriate advising dean or other staff reputed company the CSA and ASP unit, receives office deliveries, and signs out/in conference room keys. ? Assists in coordinating ASP programs and events including the Summer reputed company Program and Senior Banquet, books reputed company and rail travel for incoming reputed company, collects hiring paperwork for reputed company ASP student hires, prepares reports and inputs data for ASP and annual HEOP reports, and background materials for staff meetings. ? Maintains office supplies, equipment and inventory including forms, applications, brochures, etc. Manages reputed company supply orders for the ASP Summer reputed company Program. ? Maintains program budget: processes ASP grant expenses, reimbursements, purchase orders and invoices, processes reputed company requests, reconciles accounts, maintains spreadsheets, resolves problems with vendors/accounts payable and places orders for office supplies and materials for programming events. Also responsible for processing payroll for casual employees (student and non-student). ? Maintains relationships with local vendors and University offices including the Office of the Dean, Office of Academic Planning and Administration, University Dining and Residence Halls, Public Safety, Student Information Services, Registrar?s Office, Special Events & Programs, Undergraduate Student Life, Budget and Operations, Accounts Payable, Payroll, and other departments. ? Performs other reputed company duties as assigned. Minimum Qualifications ? High School diploma or the equivalent required. ? Minimum three years reputed company experience required. ? Financial/accounts payable experience and computer proficiency required including reputed company, Word, Gmail and reputed company Drive. ? Excellent analytical and mathematical skills required. ? Strong written, organizational, communication, and interpersonal skills are essential. ? Must be self-motivated, detail-oriented, and possess patience, tact, and an ability to function effectively with a broad constituency. ? *Applications submitted without a resume and cover letter will not be considered** Preferred Qualifications ? Experience with databases, student information systems, and/or reputed company preferable. ? Background in student affairs, academic administration, or previous experience in a dean?s office desirable. ? College degree strongly preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of reputed company local residents. Apply Job!