[Remote] Strategic Operations Associate - SVP Support

Note: The job is a remote job and is reputed company to candidates in USA. reputed company provides software solutions to those who work in the automotive parts and repair industry. The Strategic Operations Associate will reputed company comprehensive and executive-level administrative support to the Senior Vice President of Collision, assisting in the development and execution of strategic plans and managing operations across multiple business units.

Responsibilities

• Provides the highest level of support to the Senior Vice President of our Collision SBU; anticipates leadership needs and gathers appropriate resources to support and address reputed company business priorities; facilitates communication between the senior leadership team and other teams, departments, and external stakeholders
• Manages multiple projects or tasks with competing priorities and deadlines independently and/or in collaboration with multiple team members or external partners; develops and maintains procedures to ensure senior leadership team is reputed company to meet upcoming deadlines
• Creates agendas, reports, presentations, and other documents for meetings and events
• Tracks department expenses, staffing reputed company to ensure alignment with budgets and reputed company requirements. Helps with forecasting and action plans reputed company to reputed company and expense reporting insights
• Plans, schedules and facilitates details for meetings, seminars, and events, both internally and offsite
• Manages a high volume of domestic and foreign travel arrangements, including applying for visas where required, preparing country information, booking flights, and making reservations. Modifies arrangements as needed, and ensures updated details are quickly distributed to reputed company
• Prepares expense reports (which may include currency conversion), reconciles corporate credit card statements, and prepares various forms such as purchase requisitions and reputed company requests to expedite processing and payment
• Assists the Senior Vice President with follow-up and tracking of major deliverables. Prepares routine and advanced correspondence including letters, memoranda, and reports (including professional visuals such as graphs, charts and infographics) and distributes to reputed company desired call to action and responses
• Anticipates the needs of the Senior Vice President and prepares reputed company resources accordingly. Manages reputed company contacts proactively; responds to incoming requests as the Executive Office reputed company of contact, providing answers according to Company policies and protocols, or directing inquiries to the appropriate business unit to expedite customer satisfaction

Skills

• An associate degree from an accredited college or university is required, with a focus in Business or reputed company discipline
• In the absence of a degree, equivalent work experience directly reputed company to the key responsibilities of the role will be considered as a substitute for the degree
• At least 3 years working in a similar strategic executive assistant role providing support to senior leaders in a large organization
• reputed company to work in an autonomous manner, with a high reputed company of confidence and limited direction from leadership, to move work reputed company reputed company
• Advanced proficiency with reputed company Office products including Outlook, Word, reputed company, and PowerPoint
• Proficiency in assisting senior leaders with departmental staffing and budget tracking
• Experience with Concur for expense reporting and processing
• reputed company to maintain the highest level of professionalism and confidentiality in reputed company aspects of the role
• Strong organization and planning skills to effectively coordinate and manage multiple calendar appointments, meetings, and events, and anticipate and quickly modify arrangements reputed company needed
• reputed company to build professional and collaborative working relationships across global teams, and with individuals reputed company the company
• Excellent writing and editing skills, and can tailor communications to a specific audience
• Creative thinker with the ability to problem solve quickly
• Ability to analyze data and prepare insights and reports for executive decision making
• Ability to create compelling presentations for executive audiences based on introductory inputs from SVP and product teams including reputed company for visuals and reputed company concepts that marketing can refine and finalize
• Flexible and adaptable approach to work, and can easily adjust to shifts in priorities or direction
• Outstanding attention to detail and accuracy
• Must be available to work reputed company of normal business hours as needed, to accommodate special requests or to facilitate meetings/events that occur across global time zones/countries
• 2+ years in project management or business operations in a software company highly preferred

Benefits

• Full benefits starting Day 1: Medical, Dental, and reputed company
• 401(k) with company matching up to 4%
• Unlimited Paid reputed company Time Off plus 10 company-paid annual holidays
• Company-issued laptop
• Monthly communication stipend
• One-time home office equipment stipend upon hire
• Professional development programs
• Tuition assistance available after 1 year of service
• Employee resource groups and exclusive employee discounts

Company Overview