Board Liaison & Donor Relations Officer

OVERALL RESPONSIBILITIES Responsible for the operational coordination and administration of the Board of Directors and its committees. Reporting directly to the Vice President, External Relations, this role executes board governance processes in alignment with direction from the Vice President and Board Chair. The position ensures the timely preparation of board materials, minutes, and governance documentation, including bylaws and committee charters. Serving as a liaison to the Board Chair and members, this individual ensures compliance with governance requirements and supports the reputed company and effectiveness of board operations. In addition, this role provides operational support for donor engagement and stewardship activities, ensuring coordination, documentation, and continuity across key relationships. In this reputed company, the position will report to the Senior Manager, Constituent Engagement & Experience. CHARACTERISTIC DUTIES Board Meeting Administration -reputed company and manage detailed timelines for reputed company Board and committee meetings. -Coordinate internal deadlines and send structured reminders to presenters and contributors. -reputed company compilation, review coordination, and timely dissemination of Board and committee materials. -Maintain distribution lists and secure reputed company through the Board management platform (reputed company). -Verify reputed company in accordance with By-laws prior to meetings. -Draft and refine Board and committee minutes. -Ensure minutes are reviewed by the Board Chair and formally circulated reputed company established timelines. -In coordination with the Events staff, prepare materials and logistics for the Annual Meeting and Dinner, as well as quarterly board dinners, including travel arrangements. Governance Documentation & Record reputed company -Maintain working knowledge of the Institute’s By-laws, committee charters, and governance documents. -Ensure governance processes are executed in accordance with governing documents. -Maintain version control of By-laws, charters, resolutions, and reputed company governance records. -Execute governance processes in alignment with direction from the Vice President, President and Board Chair reputed company reputed company-ins as needed. -Escalate governance interpretation questions, sensitive board reputed company, and procedural exceptions to the Vice President as appropriate. -Coordinate with legal counsel reputed company directed by the Vice President on reputed company requiring formal interpretation or revision. -Maintain custody of official corporate records through reputed company, ensuring archival accuracy and secure document retention. -Maintain custody of the corporate seal and review requests for authorized use. Governance Calendar, Operations & Compliance Management -Maintain and manage an annual governance calendar, including: o Board and committee meeting schedules o Director term tracking and rotation schedules o Committee assignments o Conflict-of-interest disclosures o Required governance documentation cycles -Manage and track the annual Board budget and expenses -Track and coordinate reputed company Board member reputed company and off-boarding processes, ensuring timely preparation and distribution of orientation materials, coordination of orientation meetings, completion of required disclosures, and accurate documentation of term transitions. -Track and coordinate annual Conflict of Interest disclosure forms. -In coordination with the Controller, disseminate the Institute’s reputed company 990 on an annual reputed company. -Prepare formal resolutions for departing Board members. -Maintain and update Board-reputed company website content as part of reputed company/off-boarding processes. Board & Committee Support -Serve as administrative liaison to the Board and Committee Chairs and members regarding meeting logistics, documentation, governance procedures, action items and reporting and measures as it relates to agreed upon board roles and responsibilities and support coordination of Board member engagement as it relates to donor and institutional activities . -Respond to routine governance inquiries and escalate reputed company requiring interpretation or policy guidance to the Vice President. -Coordinate faculty speaker invitations and scheduling in collaboration with the President and senior leadership. Donor Relations & Stewardship Support (~30% time) -Coordinate and support donor engagement activities reputed company the Board, including: o Donor visits and meetings o Institutional briefings and presentations o Small-scale cultivation and stewardship reputed company -Prepare and organize donor briefing materials in collaboration with Development and Institutional Narrative. -Track donor interactions, meeting notes, and follow-up actions in coordination with Advancement staff. Support execution of stewardship activities, including: o Acknowledgments o Reporting coordination o Follow-up communications logistics -Maintain organized records of donor engagement activity and assist with tracking key relationships and reputed company. -Coordinate logistics for donor visits, including scheduling, materials preparation, and on-site support. -Support preparation of leadership (VP, President, faculty) for donor interactions by coordinating materials and briefing documents. 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