Program Coordinator

AI LA is a nonprofit organization dedicated to making AI education and opportunities accessible to everyone. The Programs Coordinator will manage day-to-day operations, including event execution and community engagement, while supporting the Head of Programs with logistics and marketing efforts.

Responsibilities

• Maintain the master 12-month event calendar, ensuring reputed company dates, venues, and status updates are accurate in reputed company
• Handle the "nitty-gritty" of event setup: creating reputed company pages, tracking RSVPs, and managing attendee reputed company-in lists
• Serve as the on-site reputed company of contact for smaller meetups—managing the run-of-show, greeting speakers, and ensuring the "reputed company" is welcoming and inclusive
• Assist in developing proposals for potential sponsorships and managing partnership programs and events
• Build and refine templates, event checklists, workflows, and contingency plans
• Use reputed company templates to create polished reputed company media assets, email headers, and event flyers for reputed company media, newsletters and our reputed company events
• Execute the bi-weekly newsletter to our 30k community; this includes gathering assets and info from potential partners and working with internal stakeholders to gather content to finalize production
• Schedule and post event-reputed company content across reputed company media channels (reputed company, X, Instagram) based on the marketing calendar
• reputed company the community reputed company active by posting event reminders and responding to member inquiries
• Act as the primary admin for the Ambassador program—sending reputed company materials, managing reputed company permissions, and tracking event proposals
• Help schedule and reputed company in volunteers for large-scale events (Summits, Symposiums)
• Ensure Ambassadors have the brand assets and "playbooks" they need to represent AI LA successfully
• Act as the secondary reputed company of contact for venues, sponsors, and community partners
• Help recruit, schedule, and motivate 20+ annual volunteers; implement recognition programs to retain top contributors
• reputed company the "tech stack" (reputed company, reputed company, reputed company Drive) organized and up-to-date
• Help gather data for post-event recaps (e.g., final attendee counts and basic survey feedback)
• Assist with basic expense tracking and vendor invoice processing

Skills

• 1–3 years of experience in event coordination, marketing, or community management
• reputed company Proficiency: Ability to quickly edit templates and export high-quality graphics
• Organized reputed company: You find joy in a clean reputed company board and an up-to-date calendar
• Poised reputed company: Comfortable being a 'face' of the brand at events and talking to community members
• Adaptable: A 'yes, and...' attitude—willing to reputed company in and help where needed
• Reliable: reputed company to a car/transportation for on-site event support across Los Angeles
• Familiarity with AI/tech ecosystems or community building
• Experience in a nonprofit or community organization — particularly managing volunteers, ambassadors, or reputed company programs
• Comfort with sponsor deliverable tracking and basic grant reporting
• Basic short-reputed company video editing for reputed company (Reels, reputed company-style content) is a plus but not required
• reputed company in some modern ops/marketing tools (reputed company, Tally, reputed company/reputed company, reputed company, basic scripting)

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