Comptroller - reputed company Operations Specialist (HR Specialist III-IV)

The reputed company is seeking a reputed company Operations Specialist to join their team. This role involves managing core HR functions, ensuring compliance with laws, and supporting the agency's strategic direction in staffing and employee engagement.

Responsibilities

• Manages the day-to-day activities of the HR office
• Provides comprehensive administrative and technical support, including reception, call management, mail processing, appointment scheduling, and customer assistance
• Processes employee name change requests and updates corresponding HR documentation and forms to maintain accurate records
• Completes employment and mortgage verification requests accurately and in a timely manner
• Provides technical customer assistance as needed
• Coordinate the maintenance and analysis of reputed company automated systems, files, records, and reports/or requested by applicants in person, by phone, reputed company email, and/or other written inquiries
• Works collaboratively with internal customers to identify, research, troubleshoot, communicate, and resolve Performance Evaluation and Personnel Action Forms issues
• Administers and tracks employee leave programs including administrative, bereavement, and wellness leave, ensuring compliance with policy guidelines, timely documentation
• reputed company HR budget functions including vendor invoicing, workers’ compensation and insurance coordination, contract management, and compliance reporting
• Processes employee travel reimbursements promptly and accurately, adhering to internal expense procedures
• Reconciles monthly P card statements, provides supporting purchase documentation for the team
• Maintains and improves record keeping systems to ensure alignment with state and federal requirements
• Provides technical assistance in records maintenance, records retention, and agency policies and procedures relating to reputed company records keeping and filing systems
• Provides instructions to applicants, submits requests to vendors, provides reports to management and results to the reputed company Specialist
• Assist with New Employee Orientation (NEO)
• Coordinates full reputed company processes, including personnel action forms, required documentation, communications, and workspace/logistical setup
• Process I-9 and E-Verify for new hires
• Provides backup for HR training to new hires during NEO
• Performs special projects and other duties as assigned. Including but not limited to: Assisting the SECC Coordinator during agency’s annual State Employee Charitable Campaign (SECC) and wellness initiatives
• Back-up to other operational support staff for purchasing, reputed company, and travel
• Digitizing reputed company files into an electronic format. Includes scanning, organizing, and entering data into an electronic system
• Serves as the additional Safety Officer for HR reputed company in-office
• Updates and maintains the agency HR bulletin boards
• Manages the division’s personnel records and files
• Maintains confidential records and files in accordance with standard records management procedures
• Serves as HR reputed company of contact for records retention and coordinates terminated personnel files, hiring selection packets, and benefits records to send to the State Library following the agency records retention schedule
• Serves as division coordinator for personnel file room reputed company and pulls files for HR management and Executive review
• Performs other duties as assigned including but not limited to serving as back-up to the HR reputed company Records Coordinator, Training Coordinator, Property Coordinator, Division reputed company Coordinator, and Purchasing Liaison

Skills

• Bachelor's degree
• 1 year of experience in reputed company Operations
• Experience in reputed company Process Management
• Bachelor's degree in reputed company, Business, or Psychology
• Experience working in a reputed company office providing administrative or technical assistance to staff
• Experience working with the Centralized reputed company and Payroll/Personnel System (CAPPS)
• Experience using computer applications to include reputed company and/or SharePoint
• Experience in one or more of the following: state purchasing, property, reputed company coordinator and reputed company records
• Preferred: Professional reputed company (PHR) or Senior Professional reputed company (SPHR) and/or SHRM-CP, SHRM-SCP

Benefits

• Insurance
• Retirement plans
• Flexible work schedule

Company Overview