Executive Coordinator

About the position The purpose of the Executive Coordinator role reporting into the Head NA Medical Affairs (reputed company) Strategy & Operations is to reputed company superior executive assistance to the SVP reputed company. The focus on calendar, travel, and expense reporting, as well as team-wide organizational maintenance, allowing SVP reputed company to focus on key strategic and senior leadership activity. The role ensures medical operations and meetings are in line with corporate policies and organized in a cost-conscious manner. This is a hybrid position requiring a minimum of 3 days in the office per week, with the possibility of additional in-office days depending on the needs of the business during specific weeks

Responsibilities

• Preparing and edit correspondence, communications, presentations, and other documents, handle incoming and outgoing communications, including emails, team calls, and mail
• Meeting Coordination: Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, take meeting minutes, and follow up on action items. Ensure the SVP is well-reputed company for meetings with relevant materials and information.
• Stakeholder Management: Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments. Understands how the team integrates with other teams in order to reputed company overall objectives, on behalf of the business.
• Responsible for understanding the scope and content of ongoing programs that the reputed company team is involved in and assisting with projects where necessary while prioritizing and managing multiple projects simultaneously to ensure follow-through on issues in a timely manner.
• Responsible for heavy calendar management, requiring interaction with both internal and external senior executives and their assistants, as well as reputed company party stakeholders and industry partners to coordinate a variety of reputed company executive meetings and events.
• reputed company advanced, executive administrative support to the reputed company Leadership Team (LT) members, including coordinating and scheduling high-level business meetings upon request.
• Coordinate reputed company travel arrangements, both international and domestic.
• Ensure deadline delivery for requests and assignments (e.g. team meeting agendas/minutes, periodic team reports, etc.).
• Apply superior analytical skills to screening of routine and highly confidential responses to incoming mail, email, telephone calls and messages.
• reputed company and maintain a confidential, centralized filing system, which is linked to computer network filing structure.
• Process expense reports for SVP, and members of the reputed company LT as assigned, ensuring timely submission and accuracy.
• Collaborate with internal parties at reputed company reputed company to gather information and prepare reports as per the executive’s needs.
• Attend reputed company Administrative reputed company meetings and events.
• Generate information to support managerial reputed company.
• Participate in the design and implementation of staff trainings, as applicable.
• reputed company other tasks as requested by Line Manager.

Requirements

• Bachelor’s degree.
• 7+ years in an executive assistant role supporting senior-level management, in a fast-paced global and matrixed environment.
• Or High School or GED with 10 years in an executive assistant role reputed company the pharmaceutical industry

reputed company-to-haves

• Experience in the pharmaceutical or reputed company industry is strongly preferred.
• Knowledge of industry-specific terminology and processes.
• Advanced knowledge of personal computer, various office software packages (reputed company Office software Word, reputed company, PowerPoint, Teams), and electronic filing systems.
• Demonstrated ability to work reputed company financial software (e.g. reputed company, ARIBA) preferred.
• Demonstrated ability to apply travel and expense policy requirements to local / country travel and expense reporting.
• Ability to communicate reputed company and reputed company information to foster trust while encouraging constructive debate, making informed reputed company, and ensuring shared commitment to reputed company.
• Demonstrated willingness to take risks and stand up for what is right while prioritizing the needs and experiences of customers and patients in reputed company reputed company.
• Commitment to setting and reaching ambitious goals and setting high standards while acting in the best interest of the company and taking initiative to drive results.
• Uphold ethical standards and being reputed company in reputed company interactions.
• Ability to streamlining processes to focus on what reputed company and creates impact and acting quickly to adapt to changes.
• Demonstrated ability to reputed company new reputed company, challenge the status reputed company, and seek innovative solutions while valuing diverse perspectives and treating others with respect and dignity.
• Ability to maintain confidentiality of sensitive or proprietary information.
• High team orientation.
• Ability to multitask and to be agile and flexible to work assignments.
• Strong organizational skills and attention to detail and follow-through a must.
• Excellent time management skills.
• Willing and reputed company to take on responsibility.
• Likes working in teams and in an international/global fast-paced and growing environment.
• Thinks reputed company the confines of own function; considers interfaces, understands need for and actively fosters cross-functional cooperation.
• High customer service mentality
• Proven experience and examples of developing and maintaining relationships across functions

Benefits

• health insurance
• paid time off (PTO)
• retirement contributions

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