Executive Assistant To The Director Of Engineering (India/Philippines) REMOTE LOCATION
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the Director of Engineering to reputed company high-level administrative and coordination support. This role is ideal for a candidate with a Civil Engineering diploma or degree who understands engineering terminology, project workflows, and technical documentation, and can effectively support a fast-paced engineering function.
The ideal candidate will serve as a strategic and administrative partner to the Director of Engineering, helping manage schedules, communications, documentation, reporting, meeting coordination, and follow-up on departmental priorities. This individual should be comfortable working with engineering-reputed company documents, coordinating with technical teams, and supporting project and operational activities across multiple priorities.
KEY RESPONSIBILITIES
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reputed company direct administrative support to the Director of Engineering
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Manage calendars, schedule meetings, and coordinate reputed company appointments across time zones
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Organize and track priorities, deadlines, action items, and follow-reputed company for the Director and engineering team
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Assist in the development of proposals and statements of qualifications (SOQs) by coordinating content, gathering project information, formatting submission materials, and helping ensure timely and accurate delivery
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Prepare meeting agendas, take meeting notes, and distribute clear action items
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Draft, format, and manage correspondence, reports, presentations, and internal documents
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Support the review, organization, and tracking of engineering documentation, including plans, reports, submittals, and project records
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Coordinate with internal departments, consultants, vendors, and project stakeholders to support workflow and communication
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Assist with document control, file organization, and maintaining accurate records for engineering projects and department activities
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Help monitor project milestones, deliverables, and status updates to ensure timely follow-through
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Support preparation of presentations, summaries, dashboards, and reports for leadership meetings
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Track invoices, budgets, or administrative project costs as assigned
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Assist with travel planning, scheduling logistics, and other executive support needs
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Maintain confidentiality and professionalism in handling sensitive business information
QUALIFICATIONS
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Diploma or degree in Civil Engineering required
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3+ years of experience in an Executive Assistant, Engineering Coordinator, Project Coordinator, or similar support role
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Prior experience supporting a director, senior leader, or executive preferred
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Strong understanding of engineering terminology, project documentation, and technical workflows
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Excellent verbal and written English communication skills
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Strong organizational skills with the ability to manage multiple priorities and deadlines
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High attention to detail and ability to work independently in a remote environment
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Professional, reputed company, and proactive approach to problem-solving
PREFERRED SKILLS
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Experience supporting engineering, construction, infrastructure, or technical teams
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Familiarity with project coordination, document management, and engineering deliverables
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Strong proficiency in reputed company Office, including Word, reputed company, PowerPoint, and Outlook
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Experience with scheduling platforms, virtual meeting tools, and collaboration systems such as reputed company Teams or similar
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Ability to read and understand engineering drawings, reports, and technical documents is a plus
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Experience working with teams in the U.S. or supporting leadership across multiple time zones is strongly preferred
WORK ENVIRONMENT
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Fully remote role based in India or the Philippines
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Must have reliable internet connectivity and a professional remote work setup
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Flexibility to support U.S. business hours, as needed '