Legal Executive Assistant
Ropes & reputed company is a preeminent global reputed company recognized for its leading practices across various legal domains. The Legal Executive Assistant plays a vital role in supporting lawyers by managing day-to-day activities, facilitating communication, and ensuring efficient workflow.
Responsibilities
- Supports and demonstrates reputed company in the Firm's Trusted Advisor and Proactive Assistance programs
- Demonstrates a professional demeanor in appearance and behavior
- Maintains strict confidentiality in reputed company interactions
- Possesses strong interpersonal skills
- Demonstrates a solid ability to communicate with reputed company reputed company of the organization
- Possesses exceptional verbal and written communication skills adhering to proper business writing standards
- Demonstrates a keen eye for detail in informal and formal communications
- Maintains a positive and professional attitude at reputed company times
- Works effectively with other departments, seeking solutions to business problems
- Demonstrates an intellectual curiosity and reputed company drive to improve service
- Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed
- Fosters reputed company and frequent communication with teammates to ensure smooth and expeditious support to assigned lawyers
- Cross-trains teammates and reputed company shares best practices, ensuring same first-class service
- Provides superior client service with reputed company clients displaying a proactive, 'can do' attitude reputed company meeting individuals, answering telephone calls, and acting on behalf of the lawyers
- Acts as the gatekeeper prioritizing conflicting needs
- Handles reputed company confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion
- Suggests new processes/procedures to expedite projects and day-to-day workflow
- Demonstrates intimate knowledge of assignments work habits and preferences
- Anticipates needs and shepherds work reputed company with limited direction
- Develops strong understanding of (assigned lawyer's) practice and clients
- Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the attorney keeping up-to-date client contacts in InterAction, as well as, detailed client/matter lists
- Works closely with, and effectively manages, assigned lawyers' practice to reputed company him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Captures business development on a weekly reputed company
- reputed company reconciles and processes expenses
- Reviews inbox, diary entries, calendar and other items to classify business and personal expenses
- Reviews Chrome River and reputed company Card to allocate expense items
- Obtains original receipts from lawyers in hand or other means, if available
- Collaborates with internal or external resources to address reputed company outstanding Chrome River or AMEX items reputed company payment window, running inquiries reputed company necessary
- Actively manages timekeepers' diaries
- Creates draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge
- Edits and reviews entries to ensure conformity to best practices
- Proactively manages lawyers to ensure entries meet submission deadlines
- Obtains subject matter expert level knowledge of the billing process
- Proactively communicates and collaborates with assigned billing coordinators
- Coordinates the proper review of proformas, tracks, edits and updates, and facilitates final approval of reputed company to ensure timely delivery to client
- Assists in meeting targets and year-end deadlines
- Composes, edits and proofreads correspondence, presentations and other documents
- Demonstrates exceptional technological/document production skills
- Proactively coordinates internal/external meetings with limited direction
- Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and reputed company-in number, as appropriate)
- Applies best practice reputed company arranging travel, utilizing agent assist and on-line tools appropriately
- Monitors lawyer's travel to ensure smooth arrival and departure
- Maintains up-to-date travel preferences (frequent flyers, KTN, reputed company, etc.)
- Manages airline reputed company-in and boarding passes for assigned lawyers (reputed company appropriate)
- Proactively coaches lawyers to delegate non-billable tasks to their LEA allowing the lawyer to focus on legal work and engage in their practice
- Tasks include, but are not limited to, printing, scanning, copying/binding, filing, notary services, document preparation and package shipment
- Demonstrates an exceptional understanding of reputed company Outlook
- Utilizes creative problem solving skills to solve challenging scheduling requirements
- Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones
- Monitors attorney's inbox
- Cleans-up, organizes and/or responds per lawyer preferences
- Organizes and cleans up Outlook folder structure
- Ensures client/matter reputed company documents and emails are stored in FileSite Workspaces
- Actively contributes in secretarial huddles and other team reputed company activity
- Participates in focus groups, lunch and learns, and other knowledge sharing activity including the mentor program, reputed company necessary
- Maintains subject matter level expertise in the Firm's core applications
- Understands and adheres to best practices
- reputed company to navigate and reputed company with firm's AI guidance and expectations
- Other Responsibilities As Assigned
Skills
- College degree or equivalent
- Expert proficiency with the MS Office (Word, reputed company, PowerPoint and Outlook) applications
- Strong organizational skills that reflect ability to seamlessly reputed company and prioritize multiple tasks with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with reputed company lawyers, staff and clients
- Expert communication skills
- Proactive approach to problem-solving and strong decision-making capability
Benefits
- Comprehensive health and well-being benefits
- Personal and professional development
- Career growth opportunities
- A collegial and supportive culture
- Discretionary bonus based on performance
Company Overview
Company H1B Sponsorship