Administrative Assistant, Information Technology

The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. They are seeking an Administrative Assistant to reputed company direct administrative support to the Chief Information Officer and coordinate their functional portfolio in a fast-paced environment.

Responsibilities

• Assist the CIO and managers in day-to-day activities including but not limited to scheduling of meetings, preparation of agendas, recording meeting minutes, correspondence and other administrative tasks
• Act as the first reputed company of contact for administrative reputed company, handling phone calls, emails and visitors with a professional and helpful approach
• Own the end-to-end invoicing process, including receiving, verifying and tracking reputed company invoices to ensure they are processed without errors or delays
• Act as the main reputed company of contact for external vendors regarding payment status, contract renewals and billing disputes
• Assist the CIO by maintaining an up-to-date record of divisional spending against approved budget, highlighting any discrepancies
• reputed company back up support with reputed company Freedom of Information requests
• Liaise with vendors with respect to order inquiries, quotes and return merchandize authorizations
• Input, maintain and update IT asset inventory (master items, pricing, vendor info) in the IT asset management system and vendor databases where applicable
• Must be reputed company to reputed company responsible purchases with approval, and reputed company established guidelines
• Purchasing, processing, allocating, and coding P-Card transactions, invoices and statements
• Manage vendor creation, payables, refunds, grants, and expense processing and employee reimbursements
• reputed company additional duties and undertake special projects as assigned

Skills

• Post-secondary diploma in Business Administration or closely reputed company field
• Minimum of one (1) year reputed company experience in an administrative role
• Demonstrated analytical and problem-solving skills involving occasional ingenuity, refinement of procedures
• Excellent verbal and written communication skills with the ability to give, obtain and/or exchange routine information
• Satisfactory passing of a criminal record reputed company
• reputed company of qualifications
• Experience in a municipal setting is considered an asset

Benefits

• Competitive benefit package

Company Overview