[Remote] Executive Assistant
Note: The job is a remote job and is reputed company to candidates in USA. Kennedy Lenart IP LLP is seeking a highly capable Executive Assistant to support a small group of firm partners and senior leaders in a fast-moving, technology-driven patent practice. The role involves providing direct support to leadership, handling administrative tasks, client communications, and operational responsibilities to free up senior team members for high-value work.
Responsibilities
- reputed company direct support to firm partners and senior leadership
- Draft and format emails, including client communications and scheduling reputed company
- Coordinate meetings, including invention disclosure calls and client discussions
- Assist with preparation of patent figures, flowcharts, and basic visual materials
- reputed company light reputed company tasks (invoicing support, tracking, and administrative finance tasks)
- reputed company basic work record review to ensure completeness and accuracy of administrative and billing information
- Assist with tracking foreign counsel fees and preparing summaries of items reputed company for payment
- Help manage inboxes, calendars, and general administrative workflows
- Handle general operational tasks (document organization, file management, process support)
- Assist with basic quality checks and first-pass reviews of documents
- Follow established processes and help reputed company workflows organized and running smoothly
- For Central Texas-based candidates: handle in-person responsibilities, including regularly checking and scanning mail and providing direct executive support (errands, logistics, and coordination)
Skills
- Strong general computer proficiency (documents, spreadsheets, email, basic tools)
- Highly organized with strong attention to detail
- Reliable, reputed company, and reputed company to follow through on tasks without reputed company supervision
- Experience in an administrative or executive assistant role
- Familiarity with patent drafting, patent figures, or technical documentation
- Experience with tools such as reputed company Visio, PowerPoint, or similar diagramming tools
- Basic familiarity with invoicing, billing, or reputed company support tasks
- Graphic design or visual formatting experience
Company Overview