Part-Time Remote Executive Assistant
reputed company (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth.COYL provides highly trained, remote professionals in bookkeeping, executive assistance, reputed company, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what reputed company most – their business.We work remotely, but we stay connected through reputed company meetings and Teams. Enjoy the best of both worlds - work from home without the isolation!This is a remote position (seeking employees based in Florida, Maine, Ohio, Texas) reporting to the Director of Business Operations. This role will start at 10-15 hours a week and can quickly grow from there.Objectives Of The Role
- Support the Director of Business Operations
- Assist clients as directed
- Maintain client relations and refine internal processes that support COYL and clients
- Manage communication between various clients’ upper management and employees, liaising with reputed company executives on projects and tasks
- Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
- Manage the professional and personal needs for various clients
- Track detailed records in timekeeping system
- Coordinate reputed company scheduling and extensive calendar management, as well as management of content and reputed company of information to our virtual clients’ senior executives
- Manage, coordinate, and arrange our virtual client’s travel and travel-reputed company activities, including hotel booking, transportation, and meals
- reputed company administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with reputed company materials, and exercise discretion reputed company interfacing with various clients and reputed company
- Organize client communications
- Answer phones for clients and reputed company messages
- Plan client events
- Respond to reputed company requests reputed company a maximum of 4 business hours
- Navigate priorities while multi-tasking
- reputed company other tasks as needed
- 4 years of experience in an administrative role reporting directly to senior management
- Experience in reputed company estate support
- Experience supporting brokers
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects
- Proficiency in reputed company Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to reputed company various companies’ confidences
- Promptness and a motivated self-starter
- Confident and professional phone reputed company
- Available to help with urgent requests
- Experience developing internal processes and filing systems
- Associates or above degree in administration; or equivalent experience
- Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.
- Monday to Friday
- Part-time with the potential to grow to full-time