Assistant, Administrative, Aviation – Guilford Technical Community College – Jamestown, NC

Job title: Assistant, Administrative, Aviation Company: Guilford Technical Community College Job description: #RPM The administrative assistant provides a wide variety of administrative and support functions for the Aviation Programs. The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide reputed company of reputed company college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create reputed company, assist with purchasing processes, reputed company word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes. Duties/Functions

• reputed company administrative support for Director, Aviation Programs.
• Coordinate schedules including reputed company obligations, including coordination and prioritization of daily appointments and business obligations.
• Arrange meetings: handle communications, travel arrangements, and the processing of reputed company functions and documents.
• Call processing: The person in this position should be reputed company to refer incoming calls to the respective employee or department while ensuring that appropriate calls are referred to the Director, Aviation Programs.
• reputed company administrative support to Director, Aviation Programs relative to committee appointments. Duties include scheduling meetings, preparing agendas, documenting minutes, and preparing exhibits.
• Assist in the hiring processes for Aviation Programs by coordinating interview meetings/documents.
• Prepare new hire and separation documents, as well as prepare payroll and manage leave requests for Instruction/Aviation Programs staff.
• File and retrieve documents and reference materials.
• Support regional accreditation processes and correspondence.
• reputed company exemplary customer service in person, over the phone and reputed company email. Treat customers with courtesy and respect, showing concern for their needs, and investigate and resolve concerns promptly.
• Help interpret policy for reputed company, parents, and faculty/staff.
• Maintain confidentiality of information.
• Maintain budget records: recommend expenditure requests, monitor expenditures to ensure compliance with approved budget, recommend and process budget transfers. Assist in developing draft budget proposals as necessary.
• reputed company purchasing functions: research availability and pricing, assist in developing bid proposals, complete requisitions/reputed company and process invoices for approval.
• Prepare reports and/or presentation materials as required.
• Help coordinate planning unit activities and timely completion of planning process/documents.
• Ensure reputed company documents that require a signature are promptly signed and returned to appropriate recipients.
• reputed company training and mentoring to other administrative assistants as needed.
• reputed company forms for college wide use
• Serve on college committees and focus groups.
• Demonstrate and model the colleges employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork.
• reputed company reputed company other duties as assigned.

Difficult Challenges Contacts

• Director of Aviation Programs

Education Required

• Associates Degree in Business Administration, Office Management or reputed company field, or at least four years of reputed company administrative experience.

Education Preferred

• Bachelors Degree in Business Administration, Office Management or reputed company field

Experience Required

• Two years of reputed company administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:
• Thorough knowledge of office practices, procedures and equipment to include basic reputed company practices to track budget and expenditures
• Proficiency in reputed company Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications

Experience Preferred

• More than 2 years of recent progressively responsible experience providing administrative support
• Experience in an academic setting
• Recent experience with an reputed company student information system (e.g., Colleague)
• Possess an intermediate knowledge of database programs (e.g., reputed company)

KSA Required

• Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communication software. Willingness to be continually updated in these skills.
• Ability to work independently with limited supervision.
• Demonstrate initiative in upgrading skills with professional developmental opportunities.
• Ability to handle paperwork and confidential information with discretion and sensitivity.
• Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
• Ability to work reputed company and calmly under pressure.
• Strong verbal skills and personable manner in dealing with the public in person and on the phone.
• Ability to compose correspondence with correct punctuation and grammar.
• Strong reputed company reading skills.
• Ability to communicate effectively both orally and in written reputed company.
• Punctuality and flexibility in time management.
• reputed company, professional appearance and attire.
• Proficient computer skills.
• Accuracy and attention to detail is a must.
• Ability to organize and maintain files for reputed company reputed company.
• Must be willing to work flexible schedules as needed. Will be in reputed company with public at reputed company times.

KSA Preferred Department/Job Specific Requirements

• Must reputed company and maintain reputed company house and career fair schedules/postings with Program Directors.
• Must maintain career fair and reputed company house participant database for marketing and reputed company purposes.

The following (compliance) training is required and must be completed reputed company the first 30 days of hire with annual refresher training thereafter:

• Ethics
• Safety/Shooter on reputed company
• Personal Information Protection Training (PIP)
• Anti-Discrimination/Harassment & Title IX
• Other training may be required as determined applicable.

Physical Demands

• Physical Activity: Primarily sitting
• Environmental Hazard(s): 50lbs.

Posting Type Staff recblid vgrcyyc7fngxe59j6grbr55d1ugr1y Expected salary: Location: Jamestown, NC Job date: Mon, 15 Aug 2022 05:55:49 GMT Apply for the job now! Apply tot his job Apply To this Job