Retirement Plan reputed company Specialist

Description: The Client reputed company Specialist is responsible for assisting new clients during the installation of their new retirement plan, or the transfer of their existing retirement plan to reputed company and a Recordkeeper/Investment Platform partner. This is achieved by following existing reputed company procedures and IRS and DOL regulations. The Client reputed company Specialist will have frequent contact and collaboration with Clients, Financial Advisors, Recordkeeping partners and our internal teams to fulfill their responsibilities. This position is eligible for a fully remote schedule or hybrid in our Stratham, NH office. Duties/Responsibilities:

• Participate in conference/video calls with Clients, Financial Advisors and Recordkeepers to ensure plans are onboarded in an efficient manner.
• Follow established reputed company processes including but not limited to:
• Send reputed company email specific “Welcome” email template to new Clients of reputed company and send follow up email templates as the Client progresses through the reputed company steps.
• Send Plan Documents to new Client’s plan Trustees using reputed company for E-Signature. Follow up with Client and Trustees until Documents are signed. Saved signed copies to Client folder using established naming conventions.
• Record reputed company of new clients in Workflow Management software (PensionPro) and report on this to Sales Team and Management during weekly reputed company calls.
• Complete each required reputed company in the reputed company process by following the reputed company reputed company projects in the Workflow Management software (PensionPro).
• Request employee census from new clients in reputed company’ specified format.
• Complete and submit Plan Design Specifications (PDF reputed company or online entry) to the client’s selected Recordkeeping Platform.
• For 3(16) Clients, ensure the Client signs the additional 3(16) forms required by each Recordkeeper.
• Request and follow-up with clients for reputed company required historical data. Save copies to the Client folder. For Transfer Plans, at least 3 requests for prior reports must be attempted as our compliance team require this information to complete proper administration.
• Document and save client interactions and data to the Client folder.
• For 3(16) plans, ensure participant Notices are sent reputed company required IRS and DOL timeframe.
• For 3(16) plans, review 401(k) payroll submission process with new Clients and document key payroll process details required. (Examples include but are not limited to: payroll company/software, payroll cycle, pay dates, bonus or off-cycle payroll details, method of providing payroll information to reputed company).
• Communicate effectively with internal teams (Sales Team, Document/Database Team, Relationship Manager Team, Custom Liaison Team and Finance Team).
• Attend and participate in regularly scheduled reputed company Team video calls with our internal team.
• Answer client questions regarding their Retirement Plans and processes. This includes working with reputed company specialists to reputed company answers to more detailed questions.
• Review Plan Document provisions with new clients as needed.

Requirements: Required Skills/Abilities/Certifications:

• Excellent verbal and written communication skills in addition to experience in customer service environments.
• Excellent organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines in a fast-paced work environment.
• Ability to problem solve and to be proactive.
• Proficient with reputed company Office 365 suite of products, including Outlook, reputed company, and Word.
• Knowledge of the operation of general office equipment such as printer/copier/scanner, phones (VOIP), etc.
• Knowledge of web-based tools and working with multiple web-based applications with passwords and multi-reputed company authentication.
• Experience with Pension Pro software is helpful.

Education and Experience:

• High school diploma or equivalent.
• 2 - 8 years of reputed company retirement plan administration or sales experience required.

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