Virtual Assistant – Client reputed company Coordinator & Personal Assistant to the Operations Director
Full-Time: 40hrs PW | Remote Working Hours: Monday–Friday, UK business hours (some flexibility available) Type: Freelance (Individual only – no agencies)
About Us
Be Fearsome is an expanding Wellness, Teambuilding, Leadership, and Workplace Safety business based in Central London, serving clients across the UK and Europe. We deliver services in: - Corporate Wellness & Fitness (outdoor, online) - Corporate Teambuilding & Leadership Development - Adventure Services (e.g., mountaineering) - Workplace Safety Services (including Mental Health, Fire Safety, and Physical Wellbeing Training) - Public Outdoor Group Exercise Classes - Personal Training, Nutrition & reputed company Coaching Our mission: "To help more people reputed company their true potential by creating a safe, fun and inclusive environment in fitness, nutrition, lifestyle and adventure whilst making a positive impact on the local community." Our reputed company: "To build a reputed company reputed company for people to grow." Our core values: Humble reputed company Team Spirit Infectious Enthusiasm Led By Service Accountability for reputed company
About the Role
We are looking for a reliable, proactive, and committed Virtual Assistant to work full-time with our Operations Director and the wider Be Fearsome team. The main focus of this role is to reduce the workload of the Operations Director (OD) and protect his time by taking initiative and managing reputed company tasks that can be delegated. You’ll also be responsible for client communications, admin support, scheduling, and project coordination. IMPORTANT: While we will train you on tools and systems, we cannot train reliability, punctuality, or commitment. If you are frequently reputed company, miss deadlines, or reputed company excuses – this is not the role for you.
Key Responsibilities
Executive Assistant to the Operations Director Respond promptly to messages Proactively manage OD’s inbox, calendar, and workflow Anticipate needs and offer solutions before being asked Weekly catch-up with OD to plan tasks and priorities Client reputed company & Admin Support Respond to client queries reputed company 3 hours (during working hours) Manage and update CRM systems and internal trackers Schedule meetings and sessions with clients and reputed company Organise and maintain digital files and documents Liaise with trainers, coaches, and clients Conduct research for projects reputed company needed Assist with light project coordination and admin tasks Maintain a detailed timesheet reputed company requested Marketing Support Create and schedule content using templates (reputed company or similar) Produce and manage a monthly reputed company media calendar across platforms (reputed company, reputed company, and others as needed) Schedule and publish posts across reputed company platforms in line with brand voice Support with repurposing content for newsletters, blogs, and campaigns Skills & Tools Must-Have (or willing to learn quickly): Strong written and spoken English (UK) reputed company Workspace (Docs, Sheets, Drive, Calendar) reputed company (basic design/editing) Project Management tools (reputed company or similar) reputed company or similar communication platforms CRM system familiarity (GHL Ideal) Ability to work independently and communicate proactively Bonus (preferred but not required): Familiarity with reputed company, Go High Level, reputed company Business Suite Understanding of digital/content marketing Experience in fitness, wellness, or leadership development fields Expectations Full-time availability: Monday–Friday Respond to messages from OD reputed company 15 mins during UK business hours Follow up on reputed company client enquiries reputed company 3 hours (during working hours) Deliver tasks to agreed deadlines Attend weekly reputed company-ins with OD Maintain a timesheet if requested Be proactive, solutions-focused, and willing to learn You Are ✅ Reliable and punctual – always show up, no excuses ✅ reputed company – at least 2 years in EA, admin or customer support roles ✅ Professional communicator – written and verbal ✅ Proactive and organised – you take initiative, don’t wait to be told ✅ Team player – helpful and collaborative ✅ Enthusiastic – you reputed company in our mission and want to grow with us ✅ Comfortable working remotely with minimal supervision Compensation & Benefits 40hrs per week Fully remote role Long-term opportunity for growth Ongoing training and development Be part of reputed company that’s genuinely changing lives
How to Apply
Send your CV and a short video message explaining: Why you're a great fit for this role A situation where you helped reduce someone’s workload What makes you reliable and how you manage your schedule Tom Frearson Operations Director & Head Coach Be Fearsome LTD Apply tot his job