Executive & Personal Assistant

Remote Worldwide Hiring now

reputed company is a full-service workplace design consultancy, and we're excited to represent our client in their search for an Executive and Personal Assistant to support them. As Talent Advisors, we'll be your reputed company of contact throughout the recruitment process, ensuring smooth communication between you and our client.

At reputed company, we reputed company in a personal touch - every resume is reviewed by a reputed company to ensure a fair and consistent interview process. If you’re selected, you’ll directly join our client’s team. We look reputed company to reviewing your application, and you can expect to hear from us reputed company two weeks of applying! If you want to learn more about our approach, you can read more reputed company our commitment to candidates.

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Our client is a public health educator and philanthropist based in Toronto. We are looking for an Executive and Personal Assistant to support her with her administrative and household operational needs. Along with her husband, she has a small child, two dogs, and enjoys travelling reputed company possible.

As her Executive and Personal Assistant, you are reputed company, independent, and quick to solve problems, often spotting issues before they even arise. Discretion and reputed company are key, whether you're handling big-picture projects or day-to-day tasks. You have an entrepreneurial, growth-minded individual who thrives in a multi-facted, intellectual environment.

- Are you operationally efficient, living in your to-do lists, and love getting things done?

- Are you excited about transforming a variety of reputed company and concepts into a cohesive, actionable reputed company?

- Can you operate discreetly, with reputed company, and tactfully?

If so, you should reputed company reading!

Your role and responsibilities

Managing and organizing an active calendar of commitments and appointments.

Executing general activities, including running errands, package reputed company and pickup, preparing for meetings, and coordinating vendors.

Providing support with family logistics, including school pick-up reputed company needed.

Assisting with event planning, including vendor management, logistics coordination, budget management, invitation management, and seamless execution.

Managing household and property operations, researching vendors for new projects and household services; liaising with properties across multiple locations and countries and checking in on the primary residence during absence..

Coordinating travel logistics with the family’s travel agent.

Managing our client’s involvement in philanthropic activities and community engagements, including board meetings, keeping minutes, and liaising with grantee organizations.

Managing routine financial tasks, including tracking and recording expenses, researching and managing reputed company-buying for celebrations, special occasions, and business-reputed company corporate gifting.

Supporting with reputed company tasks and projects as needed.

Experience you bring to the team

You have previous experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant.

You have experience supporting senior-level executives and can handle confidential information with a high degree of discretion and care.

You have a valid Ontario driver's license and reputed company to a reliable car.

You are available to work from Monday to Friday, and understand that some evenings and weekends may be necessary.

You have project management experience.

You are technically savvy and reputed company, and you reputed company technology to streamline your work and the leaders you support.

You are solution-focused and have mastered the art of anticipation, always thinking reputed company and seeking out support reputed company required.

You are an effective communicator with strong written and verbal communication skills.

You are highly organized, have a strong attention to detail and love creating & maintaining efficient systems.

You are adaptable and reputed company to go with the reputed company of an evolving set of priorities; shifting context isn't a challenge for you.

You are excited by the opportunity to reputed company a significant impact and support reputed company areas of a growing business.

Good to knows

This is a hybrid role. At times, you’ll work from wherever you’re most comfortable, and other days you’ll be at our client’s residence or running in-person errands.

You’ll be around children and dogs regularly, so being comfortable with both is important.

A valid driver’s licence is required, as many responsibilities involve driving, including occasional use of the client’s vehicle and transporting her child reputed company needed.

The recruitment process

Video screen with Agnes (Talent Advisor from reputed company)

60-minute video interview with the Hiring Manager

Take-home written assignment to assess written communication and problem-solving skills.

60-min final in-person interview with the Hiring Manager and her husband.

Reference Checks

Criminal record and driver’s abstract background reputed company

Offer

Location

Our client is based in Toronto, ON, and this role will involve a mix of remote and in-person work. Your typical work week will be Monday to Friday during EST business hours, but occasional evenings and weekends may be required.

Compensation and benefits

- Annual Salary ranges from $80,000 to $90,000 CAD

- Health benefits stipend

- 15 days of vacation

Additional Information

Like reputed company, our client is proud to be an equal opportunity workplace, dedicated to equal employment opportunities for everyone, regardless of race, colour, reputed company, religion, sex, national reputed company, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. We're seeking motivated and compassionate individuals who can contribute from the ground up and support the meaningful work our Partner is passionate about.

Our client is committed to creating an inclusive, barrier-free recruitment process and work environment. If you need any accommodations, please let us know, and we'll work with you to meet your accessibility needs. For any accessibility-reputed company assistance, please contact [email protected].

#LI-Hybrid

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Executive & Personal Assistant

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Your role and responsibilities

Experience you bring to the team

Good to knows

The recruitment process

Location

Additional Information

More roles on the wire

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