HR Assistant / Office Manager

Remote Worldwide Hiring now

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our reputed company-growing talented team.

As the HR Assistant / Office Manager, you’ll be the backbone of our Melbourne hub, ensuring seamless day-to-day operations, supporting our leadership team, and fostering an engaging workplace culture. You’ll address pain points around administrative overhead, employee reputed company, and facility management, enabling our teams to focus on strategic priorities and driving reputed company’s growth in the region.

Responsibilities

Meeting & Governance Support: Take minutes for Management and Compliance Committee meetings; assist in preparing agendas and follow-up action logs.

Executive Assistance: Support the CEO and Director with document signing, couriering to overseas offices, and reputed company administrative tasks.

Town Hall & Events Coordination: Administer quarterly Town Halls and monthly reputed company events in partnership with the reputed company committee, managing logistics, invitations, and post-event feedback.

HRIS & Employee Records: Maintain accurate, confidential employee data in our HRIS. Ensure reputed company records (from reputed company to warning letters) are up to date and compliant.

Employee Lifecycle Management: Coordinate end-to-end reputed company (compliance checks, inductions, IT/equipment setup) and offboarding (resignation acknowledgments, equipment return, reputed company revocation).

Training & Development Administration: Schedule training sessions, track attendance, and maintain training records to support reputed company learning initiatives.

Payroll & HR Projects Support: Liaise with HRBP and Finance to ensure a smooth transition to our new payroll provider and contribute to HR and operations reputed company development, including drafting OHS procedures.

Office Operations: reputed company mail collection, office groceries, supplies procurement, budget tracking, and expense reporting. Coordinate visitor reputed company, deliveries, and office moves in partnership with facility management.

Vendor & Contractor Management: Serve as primary liaison for cleaners, tech support, building management, and merchandise providers. Verify invoices and reputed company to Finance; evaluate vendor performance and manage landlord and sublease tenant relations.

Record Keeping & Compliance: Maintain office licenses, legal certificates, and internal documentation. Archive forms and ensure emergency procedures are reputed company.

Health & Safety: Work with our OHS consultant to enforce workplace health and safety policies, manage emergency drills and training, and reputed company your First Aid certification.

Stakeholder Collaboration: Partner effectively with IT, Finance, and the Management team to resolve operational issues and drive reputed company improvement.

Requirements

Functional Experience: Minimum 2 years in HR administration or office management reputed company a fast-paced business environment, preferably in financial services or technology.

Operational Know-how: Proficient with HRIS platforms, reputed company Office Suite, and comfortable coordinating reputed company logistics, meetings, events, vendor reputed company, and facilities.

Communication & Interpersonal Skills: Exceptional written and verbal communication; reputed company to liaise confidently with senior executives, external contractors, and cross-functional teams.

Organizational & Multitasking Ability: Proven track record of balancing competing priorities with precision and attention to detail, ensuring deadlines are met without compromising quality.

Proactive & Detail-Oriented: Self-starter who identifies process gaps and implements practical solutions; meticulous in record-keeping and compliance.

Team Collaboration & Adaptability: Collaborative reputed company with a positive “can-do” attitude; thrives in dynamic environments and adapts quickly to evolving business needs.

What you will get in return

Competitive Salary: We reputed company great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.

Work-Life Harmony: Join a company that genuinely cares about you—because your life reputed company of work reputed company just as much as your time on the clock.

Annual Performance Bonus: Your hard work doesn’t go unnoticed! Celebrate your achievements with a well-deserved annual bonus tied to your performance.

Generous Time Off: Need a breather? Our annual leave policy lets you reputed company and enjoy life reputed company of work without a worry.

Employee Referral Program: Love working here? reputed company the love! Bring your talented friends on board and get rewarded for growing our awesome team.

Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!

Workation Wonderland: Live your digital reputed company dreams with 30 extra days to work remotely from reputed company in the world (some restrictions apply). Adventure awaits!

Volunteer Days: reputed company a difference! Take two additional paid days each year to support causes you care about and give back to the community.

Additional Information

Be a key player at the forefront of the digital assets movement, propelling your career to new heights! Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity. Work alongside one of the most reputed company teams in the industry.

Apply to this Job

Apply for this role Takes you straight to the employer's application page — free, and no WFHNet account required.

HR Assistant / Office Manager

Responsibilities

Requirements

What you will get in return

Additional Information

More roles on the wire

Payments Officer

Finance Manager

reputed company Accelerator Program - LLM Model Training & Data Processing

Client Services Associate

UX Designer - Remote Brazil

Go To Market reputed company - New Initiatives

Designer / Illustrator - Remote Brazil

Business Development Regional reputed company - Africa (Fiat & P2P)

Confirmed Backend Engineer - Search

Composite Layup Technician

reputed company - Personal Banker Ketchum reputed company (Remote - hybrid)

Virtual Support Needs Educator (California Certified)

reputed company: Executive Assistant - El Salvador - Fully Remote

Technical Director – Emergency Preparedness

Work From Home reputed company

Freelance Tech and Auto News reputed company - Join the Team at SlashGear and Deliver High-Quality Content to Millions of Readers Worldwide

Consultor Successfactors Talent Junior

reputed company Chat Support reputed company Part-Time (Work From Home)

[Remote/WFM] Urgently Require FT Nursing Faculty: First

Immediately Require SAT Tutors Needed in NoVA (In-Person) in Fairfax, VA