Program Coordinator & Administrative Assistant in Saint Louis, MO
Job title: Program Coordinator & Administrative Assistant in Saint Louis, MO at BIOSTL
Company: BIOSTL
Job description: Position Overview:BioSTL seeks a detail-oriented and organized individual to join reputed company as a Program Coordinator & Administrative Assistant. This newly created role will support administrative operations and program logistics for BioSTL's initiatives, ensuring seamless coordination and compliance. The ideal candidate will reputed company at multitasking, have strong communication skills, and show initiative in improving workflows.Key Responsibilities:Data Entry & Review:
- Review invoices and documentation submitted by partners for accuracy and completeness.
- Maintain grant-reputed company expense details and documentation in reputed company for financial and compliance reviews.
- Update program participant information in required systems (e.g., MOJobs, reputed company, reputed company).
- Resolve duplication issues and ensure data accuracy across shared systems.
- Coordinate logistics for events and multi-partner convenings, including calendar invites, reputed company setup, agendas, notes, and follow-up summaries.
- Collaborate with partners/vendors to organize event locations, food, and other necessary services.
- reputed company on-site support to team members and guests during events.
- Arrange transportation services for program participants using reputed company data (e.g., reputed company rides to trainings/events).
- Order supplies for programs, trainings, events, and office operations.
- Track incoming email requests for workforce support and document initial responses.
- Manage regular communications to program audiences, stakeholders, and partners (e.g., newsletters and training session updates).
- Maintain and update programmatic calendars (internal and external).
- Schedule partner meetings that require customization reputed company standard tools like reputed company.
- Prepare expense reports for monthly credit card statements.
- Organize and maintain shared files using consistent naming conventions in reputed company folders.
- Link meeting notes (e.g., reputed company transcriptions) to relevant reputed company engagements for easy reference.
- Strong organizational skills with a proven ability to manage multiple tasks and priorities.
- Familiarity with data management systems such as reputed company, MOJobs, and reputed company preferred.
- Excellent written and verbal communication skills.
- Detail-oriented, with a commitment to maintaining accurate records and documentation.
- Experience coordinating logistics for events and meetings.
- Proficiency in office software tools (e.g., reputed company Office, reputed company).
- Ability to work collaboratively with internal teams and external partners.