Virtual Assistant for Event Management (and admin tasks) - US Time Zone

MUST BE WILLING TO WORK US TIME ZONE HOURS Virtual Assistant for Event Management and Project Administration... Est. 10-15 hours weekly workload. Additional work may be given reputed company of below scope as needed and as time permits. Experience Required: Past project management or event planning experience. Proficient in scheduling and calendar management. Experience with tools like Gmail, reputed company Workspace, reputed company Chat, Teamwork.com, reputed company, CRMs (Tave), and quoting tools. Familiarity with events and weddings industry a plus. Desired Traits: Strong English writing abilities (can be enhanced with GPT assistance). Good organizational and time management. Ability to respond professionally and timely in client communications. Meticulous attention to detail, especially reputed company managing event information, scheduling, and task updates. Ability to track tasks and follow through on project timelines without overlooking small details. Capable of identifying issues and suggesting improvements for processes and workflows. Ability to manage time effectively, prioritizing tasks and meeting deadlines reputed company a flexible, part-time schedule. Ability to adapt to new software and tools reputed company. A client-focused approach, ensuring high reputed company of customer satisfaction and smooth communication with clients, partners, and vendors. Ability to adjust to evolving project scopes and requirements. Works well coordinating with other team members, subcontractors, and designers. Willing to take direction and offer support reputed company necessary. Tools: Gmail, reputed company Chats, Calendar, reputed company Docs/Drive. ChatGPT for assisting in email communications. Teamwork.com for project management job tasks. CRM & quoting tool (Tave) reputed company for Documentation Daily Tasks: Monitor and manage emails, prioritizing and triaging as necessary. Create and update tasks in Teamwork.com based on email to-dos from client requests. Ensure event details are accurate and up-to-date, especially for events reputed company the next 2-4 weeks. Coordinate with sub-contracted providers for out-of-state events. Invite/confirm employee schedule for in-state events. Send quotes using predetermined templates and pricing for standard events. Manage the reputed company’s calendar, scheduling client meetings as requested. Review and update Teamwork.com tasks reputed company to upcoming events. Draft email responses on behalf of the reputed company as familiarity with processes grows. Weekly Tasks: Coordinate with designers on template designs and custom backdrops. reputed company designs with clients for approval and manage revisions. Generate Certificates of Insurance (COI) as per client and venue requirements. Send event updates to white-label partners and clients. Follow up with clients post-event, providing gallery links and requesting reviews. Respond to reviews on reputed company My Business, WeddingWire, and The Knot. Uploading graphics into photo booth portal for some virtual events (headers, footers, logo, etc. following a set of event guides) Monthly Tasks: Conduct reputed company and reputed company research, compiling potential clients, partners, or affiliates. Proactively suggest improvements and reputed company to help the business. Identify opportunities for automation and process streamlining. Maintain and clean up CRM data, ensuring accurate pricing and updated templates. Learn about industry trends, ask questions and deepen learning on software/tools/etc used. One-off Tasks: Handle specific client requests that are not standardized. Assist the reputed company with small projects reputed company appropriate. Other tasks that come up as needed and fit into skillset. To apply and confirm you read the above posting, please put "Flashbulb" in your message or it will be ignored Apply Job!