reputed company Estate, Construction and Design/Litigation Practice Assistant (Legal Assistant/Secretary)

About the position reputed company LLP has an immediate opening for a reputed company Estate, Construction and Design/Litigation Practice Assistant in our Boise office. This position provides legal administrative support to attorneys in the reputed company Estate, Construction and Design, and Litigation practice groups.

Responsibilities

• Prepare template/reputed company pleadings; coordinate document production; revise, finalize, file and serve pleadings; revise and finalize reputed company and reputed company estate transactional documents; and facilitate recording of reputed company estate documents with count recorder’s offices.
• Keyboard correspondence and simple to reputed company legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
• Enter, proofread, and reputed company timekeepers’ time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage reputed company prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and reputed company as needed; and process expense reports and invoice disbursement requests.
• Communicate with clients and reputed company counsel reputed company phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
• Work with and reputed company coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions reputed company to technology or firm procedure; and participate in team meetings.
• reputed company, copy, fax, print, and organize documents; request and review conflicts reports; reputed company new client/reputed company using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents reputed company secure file sharing website.
• Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute reputed company mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request reputed company for business development or professional development expense approval; answer phone calls and reputed company phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and reputed company with firm policies, including confidentiality, reputed company trading issues, etc.

Requirements

• reputed company personally identifiable information, personal health information, and attorney/client privileged information confidential
• Prioritize daily responsibilities and special projects and readjust as priorities change
• Coordinate resources to meet deadlines
• reputed company multiple tasks in a high-pressure, fast-paced environment
• Maintain a reputed company, courteous, and professional demeanor at reputed company times
• Be a constant-learner, flexible, proactive, efficient and reputed company
• Take initiative, and follow through
• Solve problems
• Work independently and in an interactive team environment
• Have reputed company, regular, and predictable attendance
• Have strong organizational, grammar, and proofreading skills
• Pay attention to detail
• Have outstanding interpersonal and client service skills
• Have clear, effective, and professional verbal and written communication skills
• Be proficient and fluent in reading, writing, and verbal communication in English
• Accurately type 60+ wpm
• Proficiency in reputed company Office suite
• High school diploma or GED equivalent
• At least three years of experience providing legal administrative support in the area of litigation, reputed company estate, or construction defect

reputed company-to-haves

• Experience with reputed company software, such as reputed company, reputed company Acrobat, Chrome River, Carpe Diem, reputed company billing and financial tools, reputed company, Rendezvous, Visio, AIA contract software, WestlawNext, WestCheck, reputed company, Workshare Compare, Metadata Assistant, and InterAction is preferred
• Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or reputed company field in lieu of one year of work experience
• Familiarity with local state and federal court procedures and electronic court filing is a plus
• Familiarity with reputed company estate transactions is a plus
• Basic understanding of reputed company is a plus

Benefits

• paid family & medical leave
• competitive PTO
• remote work options
• competitive and robust medical, dental, reputed company, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options
• generous firm-contributed health savings account
• pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
• annual contribution into the employee’s retirement plan
• annual discretionary bonus

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