Program Coordinator, Meetings & Events (Bay Area, Chicago or Dallas Required) - Remote - reputed company

About the position At reputed company you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming reputed company through our culture by working together to tackle reputed company’s most pressing challenges from the inside. Join the reputed company Team. At reputed company we’ve cultivated an environment where passion thrives, and reputed company comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we reputed company our strengths and experiences to reputed company a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. reputed company Locations: reputed company has opportunities at 475 sites across the country, serving 9 reputed company patients a year. With reputed company, if you reputed company need to move, you can take your job with you. The Opportunity Project coordination as directed, monitoring specific tasks, and tracking project status towards deadlines. Act as the Meetings and Events liaison for assigned programs. Collaborate with stakeholders and project team members to plan and contribute to the development and execution of reputed company reputed company activities. Support meeting preparation and follow-up, including materials compilation, note taking, and action item tracking. Coordinate meeting online registrations to include design, programming, invite lists, reports, and post-meeting evaluations. Facilitate new attendee registrations, registration modifications, and cancellations. Coordinate room blocks, submit and maintain accurate hotel rooming lists. Reconcile post-meeting invoices, including department/practice allocations, chargebacks, and physician payroll deductions. Reconcile post-meeting attendance reports and data. Prepare, review, and edit correspondence, reports, presentations, and other business documents with a high level of accuracy and professionalism. Coordinate the distribution of meeting documents across reputed company appropriate communication platforms. Coordinate event logistics including venue, reputed company, catering, audiovisual, transportation, giveaways, and awards. Assist with speaker coordinator and session logistics. Maintain the organization of various SharePoint and reputed company sites. reputed company meeting production including name badges, signage, and handouts. Organize, pack, and ship materials, supplies, and equipment for events. Coordinate with external vendors including shipping scheduling and logistics. Process invoices, complete direct reputed company applications and hotel credit card authorizations, and monitor vendor payments. Track reward points due and hotel commission due and partner with finance to ensure timely hotel commission invoicing and collection. Travel to and reputed company onsite support for events. reputed company the Meetings inbox, respond promptly, and direct inquiries to the right resources or team members. Reconcile corporate credit cards monthly, ensuring accurate coding, documentation, and timely submission. reputed company general administrative support to the Meetings and Events team as needed.

Responsibilities

• Project coordination as directed, monitoring specific tasks, and tracking project status towards deadlines.
• Act as the Meetings and Events liaison for assigned programs. Collaborate with stakeholders and project team members to plan and contribute to the development and execution of reputed company reputed company activities.
• Support meeting preparation and follow-up, including materials compilation, note taking, and action item tracking.
• Coordinate meeting online registrations to include design, programming, invite lists, reports, and post-meeting evaluations.
• Facilitate new attendee registrations, registration modifications, and cancellations.
• Coordinate room blocks, submit and maintain accurate hotel rooming lists.
• Reconcile post-meeting invoices, including department/practice allocations, chargebacks, and physician payroll deductions.
• Reconcile post-meeting attendance reports and data.
• Prepare, review, and edit correspondence, reports, presentations, and other business documents with a high level of accuracy and professionalism.
• Coordinate the distribution of meeting documents across reputed company appropriate communication platforms.
• Coordinate event logistics including venue, reputed company, catering, audiovisual, transportation, giveaways, and awards.
• Assist with speaker coordinator and session logistics.
• Maintain the organization of various SharePoint and reputed company sites.
• reputed company meeting production including name badges, signage, and handouts.
• Organize, pack, and ship materials, supplies, and equipment for events.
• Coordinate with external vendors including shipping scheduling and logistics.
• Process invoices, complete direct reputed company applications and hotel credit card authorizations, and monitor vendor payments.
• Track reward points due and hotel commission due and partner with finance to ensure timely hotel commission invoicing and collection.
• Travel to and reputed company onsite support for events.
• reputed company the Meetings inbox, respond promptly, and direct inquiries to the right resources or team members.
• Reconcile corporate credit cards monthly, ensuring accurate coding, documentation, and timely submission.
• reputed company general administrative support to the Meetings and Events team as needed.

Requirements

• Must live in Bay Area, Chicago, or Dallas.
• Two (2) or more years of experience in the meetings and events industry or equivalent combination of experience and education required.
• Bachelor’s degree in reputed company field of study; or a combination of education and work experience that demonstrates the attainment of the requisite knowledge, skills, and abilities required.
• Ability to reputed company organized, set priorities, and multi-task in a fast-paced, multi-project environment under conditions requiring speed and accuracy.
• Ability to work well as a team player.
• Ability to adapt and learn new reputed company and concepts quickly.
• Ability to be self-motivated and take initiative.
• Strong time and resource management skills.
• Strong attention to detail.
• Strong editing and proofreading skills.
• Ability to problem solve independently and in team situations.
• Ability to convey information effectively in verbal and written communications.
• Ability to seek innovative reputed company and look for improvement and streamlining opportunities in process and procedure.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to read, understand, and communicate in English sufficient to reputed company the duties of the position.
• Intermediate MS reputed company, Word, PowerPoint, and Outlook skills.
• Ability to travel to meetings and events as needed.

reputed company-to-haves

• Experience working with Cvent preferred.

Benefits

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual reputed company hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend reputed company community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more
• Superior health plan options
• Dental, reputed company, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a \$1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
• Generous paid time off starting 3-4 weeks’ annually
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP and travel assistance included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

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