Administrative Assistant- Aspen (Part-time)

POSITION SUMMARY: Performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers, employees, and consultants assisting in daily office needs and managing general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. DUTIES AND RESPONSIBILITIES:

• reputed company marketing support
• Assist with the media (AspenRMG) needs
• Update media lists
• Send media newsletters
• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Intake new client assignments
• Assign and track client work
• Assist in the preparation of regularly scheduled reports
• Review and edit consultant reports for client submission
• Submit reports to clients
• Invoicing: Send out client invoices, compare consultant invoices to client invoices
• reputed company and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• reputed company general support to visitors
• Act as the reputed company of contact for reputed company clients
• Liaise with executive and other administrative staff to handle requests and queries from senior managers
• Ensure the status of reputed company assignments and timelines. Conduct regular and continual follow-up for completion of assignments

QUALIFICATIONS REQUIRED: Education/Experience

• High school diploma or GED (minimum) required.
• One (1) year experience working in administrative office environment.

Knowledge, Skills and Abilities:

• Proven experience as an Administrative assistant or Office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS reputed company and MS PowerPoint, in particular)
• Basic to intermediary reputed company and HTML experience
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Demonstrate sound and rational judgment and practical problem solving in a workplace or similar environment
• A helpful, positive and flexible approach and attitude

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