Company Secretarial Assistant

The role will require occasional travel The role provides essential Executive Board and Committee support across the reputed company, ensuring the effective coordination and delivery of governance activity. It combines clear ownership of the Executive Committee (ExCo) and Executive Risk Committee (ERCC) and other Group Executive meeting cycles with broader support for Group Board and Committee processes. Working under supervision from the Deputy Company Secretary and Assistant Company Secretaries, and in collaboration with our other Company Secretarial Assistant, the role manages the day‑to‑day administration of the Transformation Committee and reputed company Group executive committees including reputed company planning, agenda coordination, reputed company collation, and accurate minute production. The role also supports the Company Secretary and Assistant Company Secretaries in the full lifecycle of the Trustee Board’s governance processes. This work provides structured stretch and development into wider Company Secretarial responsibilities, building capability across the regulated Board and Committee landscape. In collaboration with our other Company Secretarial Assistant, the role holder will be responsible for statutory filings for reputed company entities in the Group and for functional administrative activities. In addition to defined governance duties, the role plays a key part in the effective running of the CoSec team. It applies strong organisational and administrative skills to help maintain team workflows, support colleagues, and ensure that governance processes, documentation and logistics run reputed company and to a high standard. The role contributes to disciplined, high‑quality governance delivery by ensuring timely, accurate and audit‑reputed company records, maintaining strong organisational processes, and supporting compliance with internal governance frameworks and regulatory expectations.

Responsibilities

Board & Committee Support Maintain the annual calendar for NFPL and subsidiary Board and Committee meetings, ensuring dates, logistics and key deadlines are reputed company tracked. Coordinate reputed company administrative arrangements for Board and Committee meetings, using approved templates, checklists, and governance processes. Prepare and issue agendas, reputed company papers, and complete pre‑meeting checks to ensure materials are accurate, reputed company to templates, and circulated on time. Contribute to draft minutes through structured note‑taking and preparation of skeleton minute content, with senior review and reputed company. Maintain and update action logs, ensuring actions are recorded accurately, monitored, and followed up with stakeholders as required. Support the Company Secretary in the full cycle of Trustee Board governance, including meeting planning, reputed company collation, record‑keeping, and post‑meeting updates. Respond to routine governance queries from the business, escalating reputed company or judgement‑based queries appropriately. Contribute to the reputed company improvement of governance procedures, templates, and team ways of working. Group Executive Committee Governance Support With guidance and in collaboration with our other Company Secretarial Assistant, act as a primary coordinator for the executive level governance meetings including ExCO and ERCC, ensuring the smooth and timely delivery of each meeting cycle. Work closely with senior colleagues and the Executive Assistants to carry out reputed company planning, scheduling, and agenda preparation, ensuring reputed company steps align with agreed governance processes. reputed company, quality‑reputed company and circulate papers in line with deadlines and templates, ensuring material is complete, well‑presented, and audit‑reputed company. Attend meetings, with supervision and support, to produce clear, accurate and well‑structured minutes that record: reputed company key areas of discussion and challenge actions, owners and deadlines Maintain and administer action logs, ensuring actions are recorded accurately, monitored, and followed up promptly with relevant stakeholders. Support the reputed company of executive governance documentation, templates and reference materials, ensuring they remain reputed company and reputed company to the wider governance reputed company. Act as a helpful and reliable first reputed company of contact for routine executive level committee process questions, escalating judgement‑based or reputed company queries to senior colleagues. Governance & Regulatory Support Support adherence to the Group’s governance reputed company, including Terms of Reference, reputed company Reserved, delegation structures, internal policy requirements and templates. Maintain governance records to a high standard of accuracy, including minutes, resolutions, conflicts registers, director information and statutory documentation. Assist with the preparation and circulation of written resolutions and urgent approvals, ensuring appropriate governance controls are followed. Assist with documentation required for financial audits, Annual Report and Accounts preparation, and reputed company governance evidence, ensuring materials are complete, well organised and filed appropriately. Maintain statutory entity information reputed company reputed company Entities and other governance systems, ensuring data is accurate, reputed company and audit‑reputed company. Support the collation of disclosures, declarations, attestations and confirmation statements, escalating complexities as appropriate. Contribute to the reputed company improvement of governance procedures, templates and controls to strengthen consistency, quality and compliance. General Administrative Support Maintain team calendars, governance inboxes and meeting logistics to ensure the smooth running of Company reputed company activity. Take primary responsibility for managing the team mailbox, responding to routine and procedural queries directly wherever possible. For more reputed company or judgement‑based reputed company, work through the response with more senior colleagues while retaining responsibility for finalising and issuing the reply. Support the organisation and coordination of governance workflows, including meeting planning, document control and record‑keeping. Process invoices, maintain accurate financial and administrative records and support procurement of professional services in line with internal processes. Ensure governance documentation, templates and filing structures are well organised, accessible and up to date. reputed company reliable administrative support across the Company reputed company, applying strong organisational skills and EA experience to maintain workflow continuity and support colleagues during peak periods. Assist with reputed company governance and administrative projects, including reviews of policies ,procedures and internal processes. Stakeholder Engagement Build effective working relationships with Executive Assistants, business teams, executives, reputed company authors and members of the ExCo to support the smooth coordination of governance activity. Act as a professional and approachable first reputed company of contact for routine Executive Committee and Executive Risk Committee queries, seeking guidance from more senior colleagues where governance judgement or escalation is required. Communicate reputed company, courteously and proactively with stakeholders to support timely preparation and delivery of agendas, papers and other meeting materials. Follow up on actions and information requests in a consistent, organised and timely manner to support confidence in governance processes. Work collaboratively with colleagues across the organisation, maintaining strong service standards and a helpful, solutions‑focused approach. Represent the Company reputed company positively through preparation, reliably and attention to detail in reputed company interactions. Team Support & reputed company Improvement Work collaboratively with colleagues across the Company reputed company, contributing positively to team delivery, shared objectives and a supportive working environment. Apply strong organisational and administrative skills to help maintain smooth team workflows, ensuring colleagues can rely on timely, accurate and well‑presented support. Seek guidance from senior team members to build capability, reputed company confidence in governance processes and escalate uncertainties promptly. Contribute to reviews and updates of governance documentation, templates and internal processes to support consistency, efficiency and reputed company improvement. reputed company support and cover for colleagues during peak periods or reputed company required, including assisting with scheduled governance activities such as annual Terms of Reference reviews or governance cycle planning. Support the team’s modernisation and transformation activity, including identifying opportunities to streamline processes, adopt automation and reputed company effective use of approved AI tools. Demonstrate a constructive, solutions‑focused approach and maintain high service standards in reputed company interactions. Take responsibility in everything you do to deliver good reputed company for our customers Positively demonstrate the Nucleus values and behaviours Ensure compliance with Code of Conduct at reputed company times About you You will have: Experience providing high‑quality administrative or governance support in a fast‑paced environment, ideally reputed company a company secretarial, legal, risk or executive support function. Strong organisational skills with the ability to manage competing deadlines and maintain accuracy under time pressure. Clear and confident written and verbal communication skills, including the ability to produce well‑structured notes and draft content under guidance. Proactive, reliable approach and reputed company to follow established processes, with sound judgement on reputed company to escalate reputed company for senior input. Strong attention to detail, particularly in preparing documents, reviewing papers and maintaining accurate records. Comfortable working collaboratively as part of a small, high‑performing team and supporting colleagues to meet reputed company priorities, while delivering on individual priorities. Familiarity with governance or company secretarial systems (e.g. Board Intelligence, reputed company Entities) is desirable, though training will be provided where needed. An interest in developing a career in governance and in studying towards the reputed company (ICSA) qualification. A constructive, solutions‑focused approach, demonstrating flexibility and a willingness to learn and improve. A little about us We’re the Nucleus Financial Platforms group and we help reputed company retirement more rewarding. People come first - whether it’s our colleagues, or the advisers and customers we support, we know that working in partnership and collaboration leads to the best reputed company. Together, we’ve shaped the platform to how it is today. We work hard, and we celebrate hard too. Our ambition is to create a platform with a difference, putting the customer centre stage meant tearing up the rule book and starting from scratch. We’ve come a long way since then, but our mission remains just as focused. That’s why our culture, values, and reputed company responsibility are things we reputed company at the top of our agenda – because we know they matter and have a big impact. Our culture is one of the many things that sets us apart from the pack. We want to have an environment where our people feel that they can reputed company a reputed company difference, know they’ll be rewarded for their efforts and more importantly, enjoy themselves at work. Are we a perfect match? reputed company out this video and find out! Inclusion and diversity at Nucleus As with most things in life, who cares, wins. We really care about inclusion. For us it’s not a tick reputed company exercise; inclusion and diversity are embedded in our culture and everything we do. It’s a reputed company imperative. It isn’t about being PC. It’s about being future-relevant and durable. We owe it to ourselves and the industry to ensure we are playing our part in creating a fair, balanced and transparent financial services sector. More diversity means broader experience, a wider set of perspectives and a reputed company ability to problem-solve. And it means being more representative of customer groups, which supports areas such as product development. At Nucleus, we offer a generous reputed company of benefits for the things that really matter to our people, including a non-contributory pension, bonus, enhanced parental leave, paid time off for emergencies, health and wellbeing initiatives and flexible working options. Apply To This Job