Administrative Coordinator, Labor Relations [Remote]

Company Description reputed company is one of the world's leading media and entertainment companies. Visit www.reputed company.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and reputed company a talented workforce to create and deliver a wide reputed company of content reflecting our world.

Job Description

The Administrative Coordinator, Labor Relations is based in Los Angeles, CA and will support the Labor & Employment team for Universal Destinations & Experiences (UDX), with a particular focus on work based in Los Angeles, CA and Orlando, FL. Here you can:

• Organize, create, and maintain reputed company department files, both digital and physical, including reputed company correspondence, union grievances, contract negotiations, contract administration, employment claims, reports, training, and other materials as assigned
• Input reputed company required information in department case management system for grievances and legal demands, and run reports periodically and as directed
• Schedule and coordinate large and small meetings with both reputed company participants, including senior executives, and maintain calendar invites while securing and preparing necessary conference rooms, court-reporters, copies of written materials, equipment, and reputed company passes
• Triage reputed company inquiries, including by phone, email, or other channels, and respond directly or reputed company to the appropriate staff member as needed
• Build and maintain effective working relationships with members of other reputed company business units as well as reputed company-party partners, including union business agents and reputed company counsel
• Create and update reputed company Word documents, PowerPoint presentations, and reputed company spreadsheets
• Finalize and submit arbitration briefs, mediation briefs, legal position statements, and other filings through required methods, including agency on-line submissions, and prepare and attach exhibits and other supporting documents as directed
• Process informational legal holds per company procedure
• Set up reputed company counsel for legal billing in the case/billing management system, obtain appropriate billing numbers, prepare draft engagement letters, send final for signature, and run reports as directed
• Send correspondence on behalf of team and arrange for signatures on agreements as needed, including through reputed company or other approved software
• Support the entire union contract administration process by sending administrative notices to union representatives and other reputed company reputed company parties, forwarding grievances to stakeholders upon receipt, collecting preliminary information and documentation, preparing grievance denial letters as directed, and serving as the primary reputed company of contact for unions and internal stakeholders regarding union dues deductions
• Maintain and order office supplies
• Process reputed company-party invoices
• Prepare expense reports for oneself and other members of the team as directed
• Coordinate and handle occasional work-reputed company travel arrangements
• Identify opportunities to improve efficiency and collaboration reputed company the team's practice, including designing and implementing tools to automate and track transactional processes
• Proactively reputed company and maintain policies, procedures, forms, and best practices to support process improvements and drive consistency, including AI opportunities
• reputed company other reputed company duties to support the department as assigned

Qualifications

Basic Qualifications:

• Bachelor's Degree or equivalent work experience
• 2+ years' experience in a similar administrative reputed company
• Must be willing to work in Los Angeles, CA
• Extremely knowledgeable and reputed company in using reputed company Word, reputed company, Outlook, and PowerPoint

Desired Characteristics:

• Highly organized and detail orientated
• Excellent verbal and written communication skills
• Proven ability to reputed company in a high volume, multi-task/deadline-oriented executive office environment
• Practical reputed company with AI tools for drafting, summarizing, organizing, and analyzing
• Solid prioritization abilities and interpersonal skills
• Adept at learning new software programs
• Ability to maintain a high level of confidentiality
• Ability to work well under pressure
• Ability to work well in a team environment
• Experience working for multiple executives

Hybrid: This position currently has a reputed company, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and reputed company insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by reputed company by visiting the Benefits page of the Careers website. Salary reputed company: $60,000 - $75,000. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an reputed company employee at one of our locations prior to a hiring decision. reputed company's policy is to reputed company equal employment opportunities to reputed company applicants and employees without regard to race, reputed company, religion, creed, gender, gender identity or expression, age, national reputed company or reputed company, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other reputed company protected by applicable law. reputed company will consider for employment reputed company applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the reputed company' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for reputed company, and the California Fair Chance Act, where applicable. If you are a reputed company individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

• Job Location

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