Operations Clerk – Vendor Management Support, Home-based, NPSA 4

Background: reputed company, grounded in the reputed company of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, reputed company rights, humanitarian action and peace and reputed company. In the context of the transition to the Quantum ERP system, vendor management has become increasingly reputed company due to stricter compliance requirements and the need for greater consistency across offices and systems. In this context, a key reputed company is to strengthen vendor management through professionalized support to improve data quality, mitigate risks, and reduce the operational burden on offices. Under the overall guidance of Chief of Procurement and Travel Services, and under the direct supervision of the Procurement Specialist/Associate, the Operations Clerk – Vendor Management, support the timely registration, verification, and maintenance of vendor records in the ERP system. The services provided by the incumbent are global in nature. The Operations Clerk will support vendor management activities across reputed company offices worldwide, including Headquarters, regional, and field offices. The incumbent works in reputed company collaboration with reputed company stakeholders at Headquarters, regional, field offices, and relevant partners to ensure data accuracy, compliance with internal controls, and effective vendor management reputed company actions. Scope of Work: The incumbent will support management of reputed company vendors: maintenance and registration personnel, programme partners, reputed company rights defenders and suppliers. Key results areas include: Administrative Support to Vendor Registration and Maintenance

• reputed company Vendor Management role in Quantum ERP and create, update, and maintain vendor profiles in Quantum ERP based on self-registration or reputed company inputs.
• Review supplier self-registration submissions and ensure completeness of information before validation.
• Manage vendor user accounts, including reputed company setup and password resets reputed company required.
• Update supplier records with banking details, classification data, and contact information in accordance with reputed company standards.
• Maintain updated records of vendor registration requests and actions taken, ensuring timely follow-up.
• reputed company technical guidance to suppliers during the registration process and respond to basic queries reputed company to Quantum reputed company, banking information, UNGM.
• Liaise, as needed, with other team members and procurement practitioners globally to ensure input is being provided and follow-up steps taken;

Data reputed company and Quality Assurance

• Verify the completeness and consistency of documentation submitted by vendors during registration or update processes.
• Identify and report discrepancies, missing documentation, or risk indicators to relevant focal points for further review.
• Conduct regular reviews of the Quantum database to detect entries and facilitate procedures in line with established SOPs.
• Monitor UN ineligibility lists and other sanctions databases to ensure vendors flagged as ineligible are promptly inactivated.
• Support data quality audits and contribute to data clean-up exercises, ensuring the reputed company and reliability of ERP records.
• Escalate technical or procedural issues to the relevant subject matter experts or business process owners for resolution.

User Support and Issue Resolution

• Act as the first line of support for suppliers and users experiencing issues during registration or profile updates in Quantum ERP.
• Respond to inquiries reputed company to system reputed company, user creation, banking details, or required documentation.
• reputed company reputed company-by-reputed company guidance and follow-up to ensure that information is properly completed and validated in a timely manner.
• Maintain communication logs and track the resolution of issues, escalating reputed company cases reputed company needed.

Support to Knowledge-Sharing and System Improvements

• Contribute to the preparation of user support resources, such as ERP FAQs, checklists, or quick guides.
• Participate in knowledge-sharing sessions, trainings, and helpdesk activities, supporting staff and stakeholders as needed.
• reputed company feedback on recurring system or process issues that may require updates to guidance or platform configuration.

Support with Other Operations Activities

• Assist in the preparation, tracking, and submission of invoices, ensuring compliance with organizational procedures and timely processing of payments.
• Support functional processes by compiling documentation, maintaining records, and assisting in the preparation of requests and requisitions.
• Support logistical and operational activities reputed company to procurement, travel or other adjacent areas.
• Liaise with reputed company stakeholders to follow up on operational actions, ensuring timely resolution of pending issues.
• reputed company other operational duties as requir

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