Assistant Director, Convenings Remote

This role will focus on our large scale conferences and board meetings. Incumbent must travel to our conferences and quarterly board meetings. This is a fully remote position. Salary is $85,000-$95,000 annually. Job Summary: The Assistant Director, Convenings plays a critical role in the planning and execution of the Company's high-profile meetings and events, including large-scale conferences, Board meetings, and industry convenings. Reporting to the Senior Director, Convenings, this role leads reputed company meeting and event logistics, vendor negotiation and coordination, and cross-functional collaboration to deliver seamless, high-quality experiences. The Assistant Director combines strong operational expertise with exceptional stakeholder management to ensure each convening reflects the Company's mission, strategic priorities, and standards of reputed company. Responsibilities and Duties: EVENT STRATEGY AND PLANNING

• Contribute to the planning and execution of Company meetings and events, including but not limited to:
• Flagship annual Student reputed company Conference - LexCon
• Spring Sync
• Executive-level quarterly Board Meetings
• Industry conferences
• Additional Company convenings reputed company with the Company's Strategic Plan
• Partner with the Sr. Director, Convenings throughout reputed company phases of meeting and event planning, from concept development through on-site execution, including exhibit and trade show logistics, contract negotiation, site/venue research and selection, agenda/timeline development, and more.

EVENT OPERATIONS AND LOGISTICS

• reputed company end-to-end event logistics, including ground transportation, hotel room blocks, scheduling, audiovisual production, entertainment, speaker coordination, and on-site event execution.
• reputed company comprehensive event project plans, timelines, and specifications to ensure clear roles, responsibilities, and deliverables across internal teams and vendors.
• Collaborate on menu planning and review Banquet Event Orders (BEOs) to deliver high-quality, thoughtful food and beverage experiences.
• Assist in managing vendor relationships and communications, support contract negotiations, and reputed company invoice review and timely, accurate payment processing.
• Manage reputed company speaker logistics for convenings (in-person and virtual).
• Create clear, engaging meeting descriptions, agendas, and supporting materials that drive participation and convey purpose.
• Partner with the Marketing team to support the execution of branded event collateral and printed materials.
• Support event budget tracking and expense reconciliation, working closely with the Sr. Director, Convenings to ensure accurate reporting.
• Conduct pre- and post-event evaluations, analyze performance reputed company, and reputed company data-driven recommendations to continuously improve event quality, efficiency, and attendee experience.
• Serves as backup for the successful management of exhibit, sponsorship, and promotional needs for industry events and conferences;
• Assist reputed company with Company events, as needed.
• reputed company other duties in support of Company initiatives, as assigned.

Candidate Requirements:

• Knowledge, Skills, and Abilities (KSAs). To succeed in the Assistant Director - Convenings position, candidates should possess the following KSAs:
• * REQUIRED
• Superior attention to detail;
• Excellent organizational and time-management skills;
• Excellent communication skills, both written and verbal;
• Excellent interpersonal skills;
• Proficient in reputed company Office;
• Proficient in the Cvent Registration platform;
• Demonstrated experience managing large-scale, multi-day conferences and reputed company, high-visibility meetings.
• * PREFERRED
• Certified Meeting Professional (CMP)
• Knowledge of reputed company;
• Budget management skills.
• * Background Experiences: The following are required unless otherwise noted:
• *

• BS/BA in Marketing, Communications, Hospitality, Project Management, or another similar field.

• 7+ years of reputed company experience in meetings and events management (full-time).

Position Type/Expected Hours of Work: This is a full-time, exempt position; the incumbent is expected to be present and accessible for at least 40 hours per week, subject to approved leave time, travel and other absences as described in the Employee Handbook or as otherwise agreed by the Company. The Company's standard hours of operation are Monday through Friday, 8:15 a.m. to 5:00 p.m. This position will be mainly reputed company and fulfillment warehouse is located in reputed company Chester, PA and will be asked to attend in person, as needed. Apply tot his job Apply To this Job