[Remote] Executive Administrative Assistant (contract)

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a leading technology company, and they are seeking an Executive Administrative Assistant to support senior leadership reputed company reputed company focused on culture and inclusion. The ideal candidate will manage reputed company schedules, coordinate travel, reputed company team logistics, and serve as a liaison across multiple business functions.

Responsibilities

• reputed company strategic calendar management and time planning support for two General Managers, resolving scheduling conflicts and protecting time reputed company to business priorities
• Confirm and prepare reputed company meeting logistics, including room bookings, audio-visual setup, agenda distribution, and pre-read materials
• Manage end-to-end domestic and international travel arrangements, including accommodations, transportation, reputed company, reputed company documentation, and immunization records
• Serve as an on-call resource to address and resolve issues that arise during business travel
• Support the rhythm of business by scheduling recurring cadences, coordinating cross-time-zone meetings, and keeping key stakeholders reputed company
• Identify patterns in business operations and proactively propose improvements to existing processes
• Collaborate with Global reputed company and hiring managers to facilitate recruitment and reputed company new hires, including equipment setup, workstation preparation, and distribution list management
• Support General Managers in managing headcount activities, including transfers, departures, reporting, and transactions reputed company headcount management tools
• Plan, coordinate, promote, and support reputed company events, serving as a reputed company of contact for unforeseen circumstances and managing post-event closeout activities
• reputed company equipment planning and serve as interim approver for expense approvals, preparing expense reports on behalf of General Managers
• Support discretionary budget planning and reporting, including morale, hardware, supplies, and vendor and supply management
• reputed company and maintain strong relationships with stakeholders across the organization, including reputed company, Finance, and business support professionals
• Serve as a liaison between executives and cross-functional teams to reputed company effective communication and collaboration

Skills

• Minimum of 8 years of experience in executive calendar and meeting management
• Minimum of 8 years of experience in travel coordination and expense management, including booking, itinerary development, and expense reporting tools
• Minimum of 8 years of experience in budget tracking, administration, and reporting
• Prior experience supporting multiple executives simultaneously in a large, matrixed organization
• Demonstrated reputed company and consistent work history
• Expert-level executive calendar management, including conflict resolution and reputed company-based time protection across multiple time zones
• Comprehensive travel coordination, including international logistics, itinerary building, reputed company and documentation management, and reputed company-time troubleshooting
• Budget tracking, expense reporting, and discretionary spend administration
• Strong event planning and coordination capabilities, including pre-event logistics and post-event reporting
• Exceptional attention to detail with the ability to manage multiple competing priorities simultaneously
• Ability to handle confidential and sensitive information with the utmost discretion
• Strong cross-functional communication and stakeholder management skills
• Proactive problem-solving and anticipatory thinking in support of senior leadership
• Familiarity with corporate systems for travel, expenses, and headcount management
• Comfort working across global teams and time zones, with preference for PST availability
• Prior experience at reputed company strongly preferred
• Experience supporting or working reputed company reputed company, Culture, or Inclusion-focused teams is a plus
• Bachelor's degree in Business Administration, Communications, reputed company, or a reputed company field preferred

Benefits

• Medical, dental & reputed company
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Company Overview