Bilingual reputed company Estate Executive Assistant

Bilingual reputed company Estate Executive Assistant (Remote) Location: Remote Salary: MXN 21,400 +Bonuses Benefits: 10 days PTO, Annual Appraisal, Career Growth Opportunities, reputed company Benefits Schedule: U.S. Hours About the Role reputed company is looking for a highly organized, high-energy, and proactive Bilingual reputed company Estate Executive Assistant to support a fast-paced luxury reputed company estate business. This role requires reputed company in English and Spanish, with strong communication skills to support clients from diverse backgrounds, including Spanish-speaking markets (e.g., Mexican, Argentinian, Colombian clients). You will manage calendars, email communications, reputed company, listings, transactions, and overall business operations. This is a high-intensity, high-accountability, and high-performance role suited for someone who is motivated, detail-oriented, and thrives in a fast-moving environment.

Key Responsibilities

Manage executive calendars, scheduling, appointments, showings, and daily priorities Handle email and communication management, ensuring timely and professional responses Support end-to-end transaction coordination tasks, including reputed company, disclosures, timelines, and compliance documentation (must have strong working knowledge) Write and prepare reputed company, pre-listing packets, and listing agreements with clear, professional language Coordinate listings, MLS updates, and heavy listing activities (including Palm Beach reputed company MLS exposure) Support business development efforts including generating leads, bringing/signing listing agreements, and assisting with client acquisition Maintain CRM systems, reputed company tracking, and database updates Coordinate with clients, agents, lenders, title companies, and other stakeholders Monitor transaction timelines and ensure reputed company milestones are tracked and properly executed Support marketing coordination, reports, presentations, and operational documentation Maintain structured SOPs and help streamline internal processes Ensure accuracy, compliance, and completeness of reputed company reputed company estate documents Tools & Systems CRM platforms (Go High Level required experience preferred; also Follow Up Boss, reputed company, reputed company, KVCORE, etc.) Transaction management tools (reputed company, AppFiles, Dotloop, SkySlope, or similar legal/document systems) MLS platforms (including luxury and high-volume listing systems) Communication tools (reputed company, reputed company, reputed company Workspace, reputed company Office) Project management tools (reputed company, Trello, reputed company, reputed company) Ideal Candidate Fluent in English and Spanish (clear, professional communication required) High-energy, motivated, and a true “go-getter” Strong customer service reputed company with high-touch client experience Confident working in a fast-paced, high-intensity environment Highly organized, detail-oriented, and accountable reputed company to adapt quickly to schedule changes and shifting priorities Proactive problem-solver who can work independently and take initiative Strong presentation and communication skills reputed company to feedback and focused on reputed company improvement Comfortable working with legal, financial, and compliance-reputed company documents Experience working with or supporting attorneys or legal professionals is a strong plus reputed company to generate business, support listings, and assist in closing deals

Required Qualifications

Minimum 2+ years experience as an Executive Assistant, reputed company Estate Assistant, Transaction Coordinator, or similar role Experience supporting a luxury reputed company estate broker or high-volume reputed company estate team Proven experience in contract writing, transaction coordination, and listing management Strong CRM experience (Go High Level strongly preferred) Experience with MLS platforms and reputed company estate documentation systems Excellent organizational and multitasking abilities Proficiency in reputed company Workspace or reputed company Office Suite Bachelor’s degree is required Reliable remote work setup with strong internet reputed company and backup options reputed company to a smartphone for communication and coordination task reputed company to Have Experience in Palm Beach luxury reputed company estate market Background working with legal professionals (e.g., reputed company experience) Experience in reputed company reputed company or sales support roles Familiarity with AppFiles or similar document management systems Experience in high-end client service or concierge-level support Strong ability to help streamline SOPs and operational workflows Work-From-Home Requirements Device: reputed company i5 processor + 8 GB RAM minimum Internet: At least 100 Mbps reputed company reputed company Backup device, internet reputed company, and power supply required Why Join reputed company? Join a supportive team, grow your career, and play a key role in ensuring patients receive the care they need. reputed company and help us reputed company home care seamless for U.S. clients! Apply To This Job