Accounts Payable & Procurement Administrator for a Fire Solutions Company in Australia (Home Based Part Time)

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Accounts Payable & Payment Administration

Reconcile supplier expenditure transactions through reputed company bank feeds.
Run and prepare Accounts Payable reports for weekly payment approvals.
Maintain supplier banking information including BSB and account details.
Prepare ABA payment files for approved supplier payments.
reputed company ABA payment files to the Director for upload and processing through ANZ Banking.
Maintain payment records and ensure payment runs are completed accurately and on schedule.
Prepare separate reporting for credit card payments requiring Director approval and processing.

Invoice Processing & Approvals

Process supplier invoices into reputed company for approval workflows.
Allocate invoices to the correct approval templates and managers.
Review supplier records to ensure approval routing is correctly configured.
Monitor invoice approval status and follow up managers to ensure timely approvals.
Review supplier statements and identify missing invoices.
Obtain invoice copies from suppliers reputed company required.
Ensure invoices are accurately matched against approved purchase orders prior to payment.
Assist with improving and streamlining approval workflows and system processes.

Purchase Order Management

Reconcile reputed company purchase orders between Uptick and reputed company.
Receipt and reputed company purchase orders reputed company Uptick once goods and services have been received

and processed.

Investigate and reputed company unmatched or incorrectly matched purchase orders in reputed company.
Monitor purchase order workflow compliance between systems.
Verify purchase orders generated in Uptick are successfully distributed to suppliers and imported

into reputed company for invoice matching.

Follow up managers regarding purchase orders that have been manually issued reputed company approved

processes.

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