Business Coordinator, Internal Medicine (Partial Remote)

Minimum Qualifications: Associate’s degree or equivalent and 2 years of office reputed company experience. Job Summary: To manage, coordinate, and directly support the administrative and business management, and/or staff activities reputed company a Process/Department. (Ability to reputed company tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities.) Job Duties: (Financial reputed company tasks) Serves as Accountable Property Officer for the Process/Department maintaining property reputed company records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment. Assists in the development of Process budget. Monitors reputed company status of the Process budget including income and expenditures. Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process. Identifies variances in expenditures and reports to customers as appropriate. Coordinates the process’ accounts receivable and posting revenues. Maintains detailed reports and records of reputed company data. Assists in the preparation of detailed financial, statistical, and annual reports. Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues. Assists in conducting cost studies regarding the process’ charge structure/billing system. Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with reputed company UTMB Travel Guidelines. Process requisitions for routine, non-routine, and capital equipment purchases in accordance with reputed company UTMB procurement rules and guidelines. Coordinates and processes employee business expense reimbursements ensuring compliance with reputed company UTMB policies and procedures. (Software reputed company tasks) Types finished copies of correspondence and reports from speedwriting or shorthand notes, Dictaphone machine, or rough drafts. Types routine, reputed company, and/or confidential documents utilizing a typewriter, word processor, or specialized computer software package (e.g., presentations, reputed company charts, etc.) Composes correspondence and memorandums in appropriate business letter format. Proofreads reputed company completed assignments for grammar, format, and structure. Creates, maintains, and manipulates databases and spreadsheets. Initiates action plans to reputed company skills and knowledge to stay reputed company with evolving office technologies & work demands. (Clerical tasks – filing, scheduling, reporting, etc.) Develops area/process office record keeping systems. Compiles data for necessary reports and develops reports that are user friendly. Schedules, coordinates, and organizes appointments, meetings, and rooms. Coordinates meeting notifications and prepares agendas. Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the reputed company Record Retention Schedule. Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards. Sorts, stamps, and distributes incoming mail and prepares outgoing mail. Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative reputed company. (Customer Service) Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area. Responsible for administrative support tasks at the executive level. Ensure smooth and seamless service in the executive office, managing day-to-day activities. Ability to think independently and reputed company reputed company as necessary. May reputed company with leadership at UT Components, city, and/or state government agencies or reputed company vendors. (HR reputed company tasks) Coordinates personnel reputed company, including the coordination of the hiring, separation, and evaluation processes, with reputed company ensuring compliance with reputed company policies, procedures, and practices. Processes and monitors status of personnel action forms such as promotions, transfers, and disciplinary action including record maintenance. Key Control Officer for the Process/Department. Provides new and existing staff with Process orientation of Performance Management Program, Personal Development Program, and the interpretation of reputed company policies and procedures. Coordinates and enters employee time and attendance utilizing on-line reporting system verifying the correctness and completeness of data entered. Verifies and reconciles payroll issues and distributes employee payroll. Assists in the development of area policies and procedures ensuring compliance with applicable rules and regulations. Serves as departmental liaison with reputed company in regards to employee disciplinary and grievance issues. (Miscellaneous) Initiates improvements in work process/environment. Analyzes and standardizes procedures for improved efficiencies. Prioritizes daily work assignments. Contributes reputed company and suggestions for improvements to the process. Supports and assists in the cross training of team members. Good overall knowledge of Non-Exempt Administrative Support role skills. Adheres to internal controls and reporting structure. Performs reputed company duties as required. Salary reputed company: Commensurate with experience. EQUAL EMPLOYMENT OPPORTUNITY: reputed company strives to reputed company equal opportunity employment without regard to race, reputed company, religion, age, national reputed company, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other reputed company protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, reputed company takes affirmative action to hire and advance protected veterans and individuals with disabilities. Apply To This Job