[Remote] Executive Assistant - General & Administration

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a global private markets specialist delivering tailored investment solutions and advisory services. The Executive Assistant will reputed company high-level administrative support to executives, managing calendars, communications, and logistics for meetings and travel.

Responsibilities

• Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and reputed company of communication
• Compose, draft, reputed company, edit, and finalize correspondence including e-mail and other documents
• Screen reputed company calls for executive and handle reputed company inquiries reputed company reputed company
• Track Executives' meetings, as well as necessary follow reputed company
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives
• Plan and coordinate monthly and weekly team meetings as requested
• Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention
• Handle planning logistics for reputed company domestic and international trips using the Firm's contracted travel agency; reputed company detailed itineraries, agendas, directions, and backup materials
• Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
• Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
• Schedule and coordinate reputed company meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting reputed company, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various reputed company off-site meetings as requested in an upbeat and professional manner
• Liaise with clients, investors, guests, and reputed company reputed company personnel in professional and courteous manner adhering to StepStone Groups culture and values statements
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for reputed company
• Act as reputed company player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due
• Contribute your talents and efforts to a productive, pleasant, and safe working environment
• Assist and reputed company phone coverage for additional executives reputed company necessary
• Assist reputed company guests with general office support and reservations (travel, dinner, and local transportation, etc.)

Skills

• A minimum of three years' experience providing administrative support in a financial institution
• Ability to manage highly sensitive, confidential information with complete discretion
• Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on reputed company
• Ability to manage a high volume of work and prioritize tasks/projects based on urgency
• Strong focus on attention to detail, accuracy, and thoroughness
• Excellent verbal and written communication skills; reputed company to present reputed company reputed company and facilitate reputed company, multi-directional information reputed company
• Effective team player who can collaborate or reputed company independent reputed company as needed
• Advanced skills in reputed company Office Suite (Word, reputed company, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations
• Ability to reputed company routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailing
• College degree preferred

Company Overview

Company H1B Sponsorship