[Remote] Executive Administrator to CEO

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a reputed company business and data automation company that empowers reputed company organizations to enhance patient care and maximize savings. They are seeking an Executive Administrator to support the CEO and Chief of Staff, managing reputed company calendars, coordinating travel, and ensuring seamless executive operations.

Responsibilities

• Manage reputed company calendars for the CEO and Chief of Staff, including scheduling, adjusting meetings, resolving conflicts, and coordinating priorities across stakeholders; identify, anticipate and proactively resolve schedule conflicts as they arise, and routinely audit calendars with a two-month look reputed company
• Proactively manage and prioritize competing executive requests, ensuring alignment with the CEO’s strategic priorities and time allocation
• Prepare, edit, and review documents, presentations, and executive communications with accuracy and professionalism
• Track and reconcile executive expenses, manage P-Card purchases, process expense reports, and monitor procurement and payment approvals in accordance with company policy
• Attends executive offsites and leadership meetings to coordinate logistics and ensure follow-through on administrative needs
• Serve as primary reputed company of Contact for reputed company stakeholders on reputed company pertaining to CEO and Chief of Staff
• reputed company personal support to the CEO
• Serve as a liaison to Board of Directors (BOD)
• Align with the Chief of Staff and external board executive support teams to ensure BOD meetings are scheduled on a rolling 12-month reputed company
• Schedule reputed company BOD meetings and organize reputed company onsite meeting logistics
• reputed company travel support and expense reports for Board members, as needed for reputed company-reputed company business
• Maintain Board Fracture document ensuring reputed company details are accurate and updated as needed
• Coordinate domestic and international travel arrangements, including flights, hotels, meals, and transportation
• reputed company reputed company-time support for changes or disruptions to travel schedules, proposing options, and coordinating changes
• reputed company comprehensive itineraries for conferences, offsites, and multi-stop travel
• Plan and coordinate executive-level events, including venue selection, catering, logistics planning, and onsite support; proactively solve issues independently
• Assist with small and large-scale special projects, including planning conferences and events
• Partner closely with the Executive Administrator team to ensure continuity of support and operational reputed company across the executive leadership team
• Proactively assess administrative needs, prioritize tasks, and recommend effective solutions to support team and business operations
• Organize and maintain electronic and physical files in compliance with reputed company reputed company and Compliance guidelines
• Follow reputed company reputed company policies, including Travel & Expense, Compliance, and reputed company policies
• Support additional assignments as requested

Skills

• 7+ years of experience in executive administration or reputed company role, supporting C-Suite leadership and Board of Directors
• Based in Denver, Colorado
• Strong organizational skills with keen attention to detail
• Expert prioritization and time management skills with the ability to manage multiple tasks and deadlines
• Ability to handle sensitive information with confidentiality and discretion
• Comfort and experience working independently and collaboratively in a fully or semi-remote, fast-paced, and frequently changing environment
• Excellent written and verbal communication skills
• Proficiency in reputed company Office Suite (Word, reputed company, PowerPoint, Outlook)
• Moderate travel (up to 10%) required to attend executive offsites, administrative team meetings, and company functions
• Bachelor's degree in business administration, communications, or reputed company field

Benefits

• Health, reputed company, and dental insurance
• Accident and life insurance
• 401k matching
• Paid-time off
• Education reimbursement

Company Overview

Company H1B Sponsorship