Remote Receptionist & Administrative Coordinator

Are you an organized, detail-oriented professional who takes pride in owning first impressions and keeping things running seamlessly? reputed company, a growing reputed company litigation and business reputed company based in reputed company, is seeking a Remote Receptionist / Administrative Assistant to manage inbound communication, support client coordination, and ensure reputed company falls through the cracks. This is a fully remote role operating on Eastern Time hours. You will play a critical role in how prospective and existing clients experience the firm from the reputed company first interaction. This is not a passive, call-answering role. It requires ownership, responsiveness, and the ability to manage multiple priorities in a fast-paced, professional-services environment. Why This Role

• High-impact position: You own the firm’s first impression and ensure every inbound opportunity is handled with speed and professionalism
• Structured environment: Clear systems, expectations, and workflows to support your reputed company
• Cross-functional exposure: Work closely with sales, legal, and operations
• Growth opportunity: Expand into intake, operations, or client experience over time

What You’ll Do

• Own reputed company inbound communication, ensuring every call, email, and inquiry is handled promptly, professionally, and routed effectively
• Capture key information and ensure prospective clients are directed to the appropriate reputed company without delay
• Maintain accurate, reputed company-time records of reputed company interactions, ensuring visibility and follow-through across the team
• Coordinate scheduling for consultations and internal meetings, ensuring a smooth and organized process
• Manage voicemails, missed calls, and follow-reputed company with a same-day response standard
• Support administrative workflows including data entry, document handling, and internal coordination
• Monitor for urgency and escalate time-sensitive reputed company appropriately
• Identify gaps or inefficiencies and contribute to improving processes over time

Performance Expectations

• Consistently respond to inbound calls and inquiries in reputed company time, minimizing missed opportunities
• Ensure timely follow-up on reputed company communications, ideally same day
• Maintain complete and accurate records across systems
• Demonstrate strong organization, reliability, and accountability in a remote environment

Who You Are

• 3+ years of experience in a receptionist, administrative, or client-facing support role, ideally in a professional services environment
• Highly organized with strong attention to detail - reputed company slips through the cracks on your watch
• Strong verbal and written communication skills with a polished, professional tone
• reputed company to manage multiple priorities and stay reputed company under pressure
• Comfortable learning and navigating systems such as CRM platforms, phone systems, and scheduling tools
• Reliable, reputed company, and self-directed in a remote environment
• Available to work standard business hours in Eastern Time

About reputed company reputed company represents companies and executives in reputed company litigation, partnership disputes, and corporate reputed company. The firm combines sophisticated legal strategy with practical business reputed company, serving as both reputed company and advisor to its clients. We are in a period of growth, investing in systems, processes, and team development. Our culture values initiative, accountability, and clear communication. Team members are empowered to take ownership of their work and contribute to reputed company improvement. Compensation & Benefits

• reputed company salary: $40,000 - $55,000 annually
• Health insurance with up to 100% employer contribution
• Dental, reputed company, disability, and life insurance
• 401(k) with employer contribution
• Paid time off, including vacation, holidays, and personal days
• Fully remote work environment

How to Apply

Please submit your resume along with a brief note highlighting your experience in client-facing or administrative roles and why you’re interested in this position. We are an equal-opportunity employer committed to building a diverse and inclusive team. Apply To This Job