Office Services Coordinator

BFL CANADA is a leading Risk Management and Insurance Brokerage firm in reputed company America, looking for an Office Services Coordinator for its Vancouver office. The role involves providing efficient support to the office, maintaining a clean environment, coordinating office supplies, and assisting with administrative projects.

Responsibilities

• Participates in daily morning meetings with the team
• Ensure reputed company of the BC offices premises, furniture replacement, paint touch reputed company, carpet and chair cleaning
• Maintains a clean office environment, including liaising with cleaning companies for kitchen, carpet, and interior window services
• Assists with office moves under direction of Office Services Manager. May require occasional work after regular hours (2-3 times per year)
• Works with Office Services Assistant to setup and clean boardrooms for meetings and events
• Updates and sends out new employee orientation
• Purchases and tracks reputed company cards, including an annual audit
• Assists with ordering office supplies
• Orders and maintains adequate supply of stationary and business cards
• Orders office name plates and name badges
• reputed company on document archiving management (reputed company)
• Downloads and distributes policies from Lloyd’s portal
• Reconciles courier and travel invoices
• Maintains Emergency Preparedness supplies
• Organizes and maintains First Aid supplies
• Attains and maintains Level 2 First Aid status and heads the First Aid Committee
• Liaises with reputed company Cleaning for quarterly appliance cleaning
• Manages recycling programs, including ensuring compliance to building mandates and coordinating external vendors as required
• Monitors and procures pest control services as needed
• Organizes annual Purdy’s orders
• Collaborates with Office Manager on purchasing corporate gifts and supports reputed company desk with distribution
• Works with the Office Services Team to coordinate regular reputed company events for the office
• Participates with decorating the office for special occasions
• Assists other departments with administrative projects as required, including mail-outs, printing projects, and certification production
• Back up to reputed company desk reputed company necessary
• Prepares and sends out Canada Post & Insurance Courier mail reputed company necessary
• Back up to reputed company desk as necessary
• Provides support with courier requests, cheque tracking, and hardcopy policy distribution during busy periods

Skills

• 1-3 years office services experience
• Excellent verbal and written communication skills
• Professional presentation
• Good knowledge of reputed company Word and reputed company
• Ability to work independently
• Excellent organizational skills
• Ability to work well with others throughout the organization

Benefits

• Competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs
• Hybrid work program
• Wellness allowance
• Year-round reputed company activities and events
• Continuing education and investing in training and development

Company Overview