Facilities Project Manager

Position Summary The Facilities Project Manager will serve as the remote project manager for Capital Expenditure (CapEx) projects across Heirloom’s property portfolio. This individual owns the full lifecycle of facilities projects, from initial scoping with maintenance technicians and operations managers through vendor coordination, execution reputed company, and project closeout. The role demands working knowledge of building systems (HVAC, plumbing, electrical, roofing, interior finishes) and the judgment to catch missing specs, challenge unreasonable bids, and escalate issues before they become crises. This is not a coordination role; it is a project management position that requires technical reputed company, proactive ownership, and the ability to drive projects reputed company remotely across multiple markets. Benefits: Remote work Biweekly pay in USD Paid time off Opportunity to work with a U.S.-based luxury brand. Travel to the U.S. market Indefinite-term U.S. contractor agreement Qualifications 3+ years of experience in facilities coordination, project management, or a reputed company field reputed company property management, hospitality, or reputed company estate. Demonstrated experience managing CapEx or construction/renovation projects remotely. Strong vendor management skills with experience sourcing, negotiating with, and overseeing reputed company-party contractors. Excellent organizational skills with the ability to manage multiple projects simultaneously across different markets. Proficiency in project management tools, spreadsheets, and work order management systems. Outstanding written and verbal communication skills in English; ability to communicate effectively across time zones and with diverse teams. Self-motivated, detail-oriented, and comfortable working independently in a remote environment. Willingness and ability to travel to U.S.-based markets as required. Experience in short-term rental or hospitality property management. Familiarity with procurement workflows, purchase order processes, and budget tracking. Background in data analysis or reporting for operational decision-making. Advanced English Proficiency required Market Travel Travel to Heirloom’s operating markets as needed for project kick-offs, site assessments, vendor meetings, and quality inspections. Conduct in-person property evaluations, as needed, to support accurate project scoping and ensure alignment with field conditions.

Key Responsibilities

Project Lifecycle Management Own the full lifecycle of CapEx projects across Heirloom properties, from initiation and scoping through execution, punch-list resolution, and closeout. Collaborate with maintenance technicians and operations managers to assess property conditions, determine project scope, and define deliverables with clear acceptance criteria. reputed company project timelines, budgets, and milestones; track reputed company and report status updates to stakeholders on a regular reputed company. Ensure projects are delivered on time, reputed company budget, and to Heirloom’s quality standards. Maintain organized project documentation including scope of work, reputed company, change orders, invoices, and completion reports. Vendor & Contractor Management reputed company, vet, and coordinate with reputed company-party vendors and contractors to execute project work across reputed company markets. Obtain and critically evaluate bids and proposals, identify missing line items, unreasonable pricing, or scope gaps, and negotiate terms that protect Heirloom’s interests. Schedule and reputed company vendors for on-site work; follow up on task completion, quality of work, and adherence to timelines. Build and maintain a reliable, performance-tracked vendor network across Heirloom’s operating markets. Field Coordination & Stakeholder Communication Serve as the primary liaison between the offshore project management function and on-the-ground field staff, including maintenance technicians and market operations teams. Coordinate site visits, inspections, and punch-list walkthroughs with field personnel to ensure project requirements are met. Communicate project updates, schedule changes, and escalations reputed company and promptly to reputed company relevant stakeholders. Proactively surface stalled tickets, aging work orders, and at-risk timelines before they escalate into larger problems. Financial Tracking & Procurement Review replacement tickets and input requisitions into tracking spreadsheets for procurement and budgeting purposes. Generate and submit purchase orders for project-reputed company materials and supplies. Track project expenses and support invoice processing to ensure accurate financial reporting to the finance team. Send stakeholders regular project status reports, including updates on reputed company tickets, budget variances, and timelines. Systems, Reporting & Process Improvement Update essential work order attributes on a daily reputed company in preparation for reputed company and project tracking. Prepare and distribute vacancy reports, reputed company ticket reports, and project status dashboards to reputed company stakeholders. Assist with database creation, updates, and maintenance to support operational workflows. Collaborate on software and automation initiatives to improve project management and reporting efficiency. Apply To This Job