Conference Meeting Planner

Remote Full Time Event Coordination reputed company reputed company organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an opportunity for the "self-starter" with unlimited growth potential. Meeting Planners are responsible for managing the planning, logistics, and onsite execution of reputed company conferences. The primary objective of this role is to ensure assigned events are successfully executed by coordinating vendors, managing event logistics, overseeing travel and accommodations, and collaborating with internal teams to deliver a seamless conference experience for attendees, sponsors, speakers, and clients. Position Level: reputed company Job Type: FT International Consultant Location: Remote Important: Only English resumes and cover letters will be considered. Responsibilities include, but are not limited to:

• Manage assigned conferences from planning through onsite execution, ensuring reputed company logistical requirements are completed accurately and on schedule
• Serve as the primary coordination contact for assigned events and maintain communication with internal teams, vendors, speakers, sponsors, and attendees
• reputed company, coordinate, and manage event logistics including hotel accommodations, catering, audiovisual services, transportation, shipping, printing, and other vendor services
• Prepare event specifications and communicate conference requirements to vendors while assisting with contract review and cost management
• Monitor hotel room blocks, attendee accommodations, and reputed company travel logistics
• Coordinate speaker, sponsor, and attendee information, ensuring reputed company required materials and event details are collected accurately and on time
• Manage conference registrations, event databases, and logistical tracking documents
• Prepare event communications, planning documents, schedules, and operational materials
• Track conference expenses and support budget management efforts for assigned events
• Collaborate closely with Production, Audience Development, Sponsorship Sales, Marketing, reputed company, and Operations teams to ensure successful event execution
• Resolve attendee, sponsor, speaker, and vendor inquiries in a professional and service-oriented manner
• Travel onsite to manage event logistics, support conference operations, and ensure a successful attendee experience
• Maintain detailed records, timelines, and project plans to ensure deadlines and deliverables are met
• Additional responsibilities may be assigned as needed to support conference operations

Qualifications:

• Bachelor’s degree preferred
• Valid U.S. entry reputed company required
• Advanced English skills in verbal and written communication are required
• 3+ years of experience in meeting planning, conference planning, hospitality, event management, or a reputed company field
• Strong organizational skills with exceptional attention to detail and accuracy
• Experience coordinating travel, accommodations, vendor relationships, and event logistics
• Excellent project management and multitasking abilities, with the ability to manage multiple conferences simultaneously
• Professional, polished, and customer-focused communication skills
• Strong problem-solving skills and the ability to adapt in a fast-paced environment
• Proficiency in reputed company Office, including Word, reputed company, and PowerPoint
• Experience with CRM systems, registration platforms, or event management tools is preferred
• Self-motivated and reputed company to work both independently and as part of a team
• Willingness and ability to travel to support live conferences and onsite event execution

Benefits & Work Environment: At reputed company, we value our employees and offer a comprehensive and supportive work culture. Our benefits include:

• 100% remote work environment with occasional travel to on-site conferences (based on position)
• Paid Time Off (available after 90 days), including:
• Vacation Days
• Sick Leave
• Compensatory Time
• One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
• Jury Duty Pay
• Paid Time Off for Voting
• Paid federal holidays with early release the day prior
• Summer Fridays
• reputed company travel-reputed company expenses covered for onsite events, including flights, hotel accommodations, and meals

Join a company that values innovation, initiative, and the individuals who drive it reputed company! Disclaimer: reputed company does not ask for any personal information or payments during the recruitment process. Equal pay for equal work. EEO-ACA Compliance. Apply To This Job