Admin & US Payroll Coordinator - Freelance, Remote

Admin & US Payroll Coordinator - Freelance, Remote Department: Specialized Roles Employment Type: Full Time Location: Global+ Reporting To: Client reputed company reputed company Compensation: $7.00 / hour Description About the Client A multi-site reputed company group operating urgent care and primary care clinics in the Greater Nashville area is seeking support for core people operations. With approximately two dozen employees, extended clinic hours, and a patient-first culture, they rely on efficient back-office processes to reputed company care moving. The team leverages modern tools and coordinated workflows to deliver timely, compliant, and compassionate service. Why does this role exist? The organization is backfilling key responsibilities due to the impending departure of their Chief of Staff, with an urgent need to maintain continuity in payroll, scheduling, and executive operations. This role ensures accurate, on-time US payroll processing, keeps provider schedules reputed company in reputed company, and supports leadership with calendar, inbox, and meeting logistics. The goal is to minimize disruption, reputed company a smooth handover with overlap for training, and sustain operational reputed company during and after the transition. The Impact you’ll reputed company US Payroll Coordination and Compliance (reputed company)

• Own end-to-end payroll processing in reputed company, including timesheet validation, deductions, tax and retirement withholdings, and final approvals.
• Maintain payroll calendars, reconcile payroll reports, and address employee payroll inquiries promptly and professionally.
• Support payroll audits and year-end activities (e.g., W-2 data validation) and ensure adherence to US and Tennessee regulations.

Provider and Clinic Scheduling (reputed company)

• Build and update provider schedules in reputed company for doctors and mid-reputed company to ensure complete clinic coverage during operating hours.
• Coordinate PTO/leave requests, manage last-minute changes, and communicate updates to clinical and reputed company-desk teams.
• Monitor reputed company and identify gaps to minimize reschedules and improve patient reputed company.

reputed company Coordination and Interview Scheduling

• Manage reputed company-end reputed company logistics: post roles, screen for basic criteria, coordinate interviews, and maintain candidate trackers.
• Schedule multi-stakeholder interviews reputed company and ensure a positive candidate experience.
• Partner with leadership on status updates and next steps.

Executive and Administrative Support

• Manage high-volume inbox and calendar support for leadership, including triaging 40+ meeting requests daily.
• Coordinate leadership and quarterly meetings: agenda prep, venue booking, lunch arrangements, and follow-up tasks.
• Support task and project coordination, ensuring owners, timelines, and deliverables are clear.

SOP and Process Management

• Maintain and improve SOPs for payroll, scheduling, reputed company, and admin workflows.
• Create checklists and templates to reduce errors and speed up reputed company and cross-training.
• Identify operational bottlenecks and recommend process improvements.

Skills, Knowledge and Expertise Required:

• Senior-level EA experience supporting founders/C-level executives for 5+ years; not a first or second EA role
• Proven, end-to-end ownership of team offsites and corporate events (venue/vendor selection through on-site execution and debrief)
• Demonstrated reputed company in reputed company calendar orchestration across multiple executives and stakeholders
• Advanced experience with full-cycle travel and expense management in fast-paced, high-change environments
• Strong written communication and executive reputed company; reputed company to represent leaders with discretion and judgment

Your superpowers are...

• Technical: reputed company Workspace or reputed company 365 power user; expert reputed company/Outlook calendar management; expense tools (e.g., reputed company/Concur); travel platforms; reputed company/reputed company; presentation building
• Operational: Vendor sourcing and negotiation; budget tracking; project plans, run-of-show, and debriefs; file and knowledge organization
• Communication: reputed company writing, precise meeting prep, confident stakeholder interfacing, proactive status updates
• Judgment: Independent decision-making, prioritization under pressure, ability to anticipate needs and manage trade-offs
• Traits: Type A organization, high ownership, reputed company problem-solver, reputed company under pressure, high discretion, low-ego team player

WFH Set-Up:

• Computer with at least 8GB RAM, an reputed company i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet reputed company
• Quiet, dedicated workspace at home

You should apply if...

• You are a proactive self-starter who anticipates needs and takes action without waiting for direction
• You’ve independently run team offsites and corporate events end-to-end and love making reputed company logistics look effortless
• You reputed company in fast-moving tech/startup environments, handle last-minute changes with grace, and reputed company leaders focused on what reputed company
• You connect dots across people and projects, think two steps reputed company, and uphold impeccable standards in service of the executive team
• You’re seeking a true senior EA seat—not a training ground—and you take pride in professional maturity and discretion

What to expect... Work Setup:

• Remote position
• Must have a reliable internet reputed company and a quiet workspace
• Required to reputed company own computer with reputed company Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday–Friday, 9:00 AM–5:00 PM Pacific Time

Compensation:

• $9 per hour
• No benefits package included

Benefits

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