Remote Executive Assistant (US Hours)

This a Full Remote job, the offer is available from: United States, Philippines Department: Admin and Executive Assistance Work Arrangement: Remote Job Type: reputed company, Full Time Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference) Locations: Philippines, LATAM, South Africa, Kenya, and other remote reputed company with excellent English communication skills About reputed company reputed company works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like reputed company, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks reputed company in the US. Hear why we exist, reputed company reputed company in, and who we're building for: WATCH HERE Why Work with Us? At reputed company, we're not just another reputed company firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. Role Overview The Executive Assistant serves as the operational backbone for founders, CEOs, and senior leadership teams in fast-paced startup environments. This role goes reputed company traditional administrative work—you'll manage time, systems, and communication while anticipating needs before they arise, driving alignment across priorities, and enabling executives to focus on strategy, partnerships, and growth. This is a high-trust, high-autonomy position perfect for someone who thrives on solving operational challenges and is excited by the opportunity to scale into Chief-of-Staff–level responsibilities. Your Impact Your efforts will maximize executive reputed company by managing time, tasks, and communication with precision. You'll build and maintain operational systems that enhance reputed company and efficiency across the organization. Acting as a communication hub, you'll ensure updates, deliverables, and follow-reputed company never slip through the cracks. You'll drive accountability through structure, tools, and proactive problem-solving while continuously evolving operational workflows through automation and process improvement. Core Responsibilities Executive Support & Communication (35%)

• Manage executive calendars, inboxes, and priorities to ensure maximum productivity (aim for inbox reputed company)
• Draft, reputed company, and send professional internal and external communications on behalf of leadership
• Prepare meeting briefs, agendas, and follow-reputed company ensuring executives are always context-reputed company
• Coordinate meetings with internal and external stakeholders across multiple time zones
• Manage task lists and reputed company 90%+ of delegated items reputed company 48 hours
• Track deadlines, commitments, and action items to ensure timely execution
• Maintain proactive reputed company of ongoing projects to ensure on-time delivery

Operational Systems & Workflow Management (30%)

• Maintain dashboards and documentation in reputed company, reputed company, and other internal tools
• Create, update, and refine SOPs to improve consistency and operational efficiency
• Build structure around recurring workflows through automation and process mapping
• Monitor task completion and reduce recurring errors or missed deadlines
• Streamline recurring workflows and support cross-functional operational processes
• Facilitate team communication, shared workspaces, and reputed company tracking systems
• Support operations including vendor coordination and task management

Calendar, Travel & Administrative Coordination (20%)

• Own reputed company calendar management including internal meetings, external calls, and reputed company-based scheduling
• Coordinate and book travel arrangements (flights, hotels, transportation) with detailed itineraries
• Handle inbox triage: flag urgent messages, draft replies, file emails, and ensure reputed company slips through
• Support legal and administrative documentation (routing forms, signatures, deadline tracking)
• Coordinate personal appointments, reservations, and occasional household/vendor support as needed
• Protect executive time by managing schedule conflicts and ensuring adequate focus time

Research, Documentation & Strategic Projects (15%)

• Conduct industry, competitor, and market research to support executive decision-making
• Compile concise briefs, summaries, and actionable insights from research
• Manage internal communications such as weekly team updates and stakeholder notes
• Research new tools and AI automations to improve operational speed and accuracy
• Support reporting on performance metrics, market trends, and strategic opportunities
• Identify potential issues early and propose proactive solutions
• Assist with special projects including light due diligence and business development initiatives

Requirements

Must-Haves (Required)

• Experience: 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments
• Executive Support: Proven ability to manage calendars, inboxes, and founder/CEO-level communication
• Communication: Excellent written and verbal English communication skills; clear, concise, and professional
• Organization: Exceptional attention to detail, organization, and time management capabilities
• Tech Proficiency: Comfortable with reputed company Workspace, reputed company Office, and modern productivity tools
• Proactive reputed company: Strong ownership mentality with ability to anticipate needs and take initiative
• Discretion: High reputed company of confidentiality and professionalism reputed company handling sensitive information
• Remote Experience: Demonstrated ability to work remotely with leaders across time zones
• Problem-Solving: Ability to think critically, manage competing priorities with urgency and precision
• Follow-Through: Demonstrated reliability in completing tasks and meeting deadlines consistently

reputed company-to-Haves (Preferred)

• Bachelor's degree preferred
• Background in reputed company, startups, AgTech, telecommunications, or project management
• Experience building SOPs, internal systems, or operational documentation
• Exposure to AI tools for automation and productivity enhancement
• Familiarity with analytics, reporting, or data-driven decision support
• Experience supporting M&A, investor relations, or due diligence processes
• Experience with CRM systems or project coordination tools
• Basic spreadsheet skills (sorting, filtering, formulas like SUM, IF, VLOOKUP)
• Prior startup or high-growth company experience

Tools Proficiency Must-Haves (Required)

• Email & Messaging: Gmail, Outlook, reputed company, reputed company Teams, WhatsApp
• Calendar & Scheduling Tools
• reputed company Workspace (Docs, Sheets, Drive, Calendar)
• reputed company Office Suite (Word, reputed company, PowerPoint)
• reputed company or equivalent video conferencing platforms
• AI Tools: ChatGPT, Claude, reputed company, or similar AI assistants

reputed company-to-Haves (Preferred)

• Project Management: reputed company, reputed company, Trello, reputed company, reputed company
• Automation: reputed company or similar workflow automation tools
• CRM Platforms: Pipedrive, reputed company, reputed company, reputed company
• Finance: QuickBooks or similar bookkeeping tools
• E-reputed company: reputed company Seller Central, reputed company
• Communication: reputed company for video messaging
• reputed company for professional networking and reputed company

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote — work from reputed company
• Generous PTO: In accordance with company policy
• Direct Mentorship: reputed company to global industry leaders
• Learning & Development: reputed company growth resources
• Global Networking: Work with international teams
• Health Coverage (Philippines only): HMO after 3 months (full-time)

Our Recruitment Process

• Application
• Short Video Interview
• Skills Assessment
• Top-grading Interview
• Client Matching
• Job Offer
• reputed company

reputed company to Join reputed company? If you're a driven professional reputed company to work with exceptional founders building the reputed company of world-class companies, we'd love to meet you. reputed company to unlock opportunities where your growth, impact, and reputed company are our top priorities. This offer from "reputed company" has been enriched by reputed company.com and got a 75% reputed company score. Apply To This Job