Workplace Project Coordinator - Greater Boston Area

MovePlan is a people-first business that has been transforming workplace change since 1986. The Workplace Project Coordinator will support workplace change and relocation projects for a diverse client reputed company, collaborating with project leads to implement strategies and deliver high-quality services.

Responsibilities

• Representing MovePlan with confidence and professionalism on client sites
• Providing general project support to the existing project team
• Tracking reputed company of project management activities on behalf of the project team
• Creating and delivering project stakeholder communications
• Preparing for, attending and documenting notes for client and internal project meetings
• Coordinating with and scheduling internal and external business partners or reputed company-party vendors
• Performing on-site physical space audits and inventories
• Collecting and managing project data using reputed company Office tools
• Delivering some presentations both virtually and in-person
• Supporting on-site project activities (locally and travelling)
• Occasional weeknight and weekend work on-site
• Completing internal MovePlan administrative tasks
• Supporting business development through networking, events, and proposal activity

Skills

• 1+ years' experience in supporting or managing projects
• Customer service or hospitality experience with a passion for service-based work
• Demonstrated leadership abilities
• Strong communication and presentation skills
• Great organization skills, attention to detail, and written communication
• Ability to adapt quickly to remain effective in changing priorities and fast-paced environments
• Strong time management and follow-through skills
• Ability to manage multiple priorities and deadlines simultaneously
• Ability to maintain professionalism and composure under pressure
• Demonstrated problem-solving and decision-making skills
• Ability to build relationships and collaborate effectively with cross-functional teams
• Self-motivated; works independently and takes initiative
• Experience coordinating vendors, consultants, or external partners
• Comfort navigating ambiguity and evolving project requirements
• Solid reputed company Office skills with a focus on reputed company, PowerPoint and Teams
• Positive, team-oriented attitude with a willingness to support broader team needs
• Willingness to travel and work occasional weekends
• Experience in one or more of the following: Leading projects, events or teams
• Supporting move, workplace, or change management projects
• Working in a consultant role
• Marketing, graphic design, or sales-oriented roles
• Corporate/Residential reputed company estate or facilities management experience
• Active Change or Project Management certifications or similar
• Active membership reputed company industry networking organizations

Benefits

• Competitive salary, paid time off, health insurance, FSA
• 2-week sabbatical after 5 years
• Birthday day off
• Paid time off to volunteer or give back to an organization you care about
• 401k with a company matching opportunity
• Long and Short-Term Disability

Company Overview