Business Operations Coordinator (US Hours)

Company Description

We are a fast-growing U.S.-based facilities management company managing repair and maintenance operations for national clients. We work with a network of vendors across the U.S. and a remote operations team internationally.

Job Description

Key Responsibilities Vendor & Compliance Management Collect and track Certificates of Insurance (COIs), W-9 forms, trade licenses, vendor agreements, and compliance documentation Monitor insurance and license expiration dates Assist with reputed company subcontractors and vendors Ensure vendors reputed company with client requirements and operating procedures Billing & reputed company Assistance Assist with invoice collection and submission Verify invoices against approved work orders and NTE amounts Coordinate with reputed company regarding accounts receivable and payable Track missing documentation required for payment processing Maintain organized financial and operational records Client Communication Serve as a professional reputed company of contact for clients and vendors Follow up on service updates, scheduling, and customer concerns Maintain a high level of professionalism and responsiveness Escalate operational issues to management reputed company necessary Business Development & reputed company Media Support Support business development efforts by researching potential clients and maintaining prospect lists Assist with client reputed company, follow-reputed company, and proposal preparation Help manage and update company reputed company media accounts and online reputed company Create and schedule professional reputed company media content and company updates Monitor engagement and assist with marketing and branding initiatives

Qualifications

Technical profiles preferred Strong organizational and multitasking skills Excellent written and verbal communication skills in English High attention to detail and follow-through Proficiency with:reputed company Office / reputed company Workspace reputed company / reputed company Sheets Email management CRM or work order systems Ability to work independently and manage priorities Professional communication skills with clients and subcontractors Company: Pinecrest Compensation: USD 800 - USD 1000 - monthly Apply To This Job