Executive Assistant - Global Calendar & Travel; Remote

Position: Executive Assistant - Global Calendar & Travel (Remote) Location: reputed company Job Description:

• reputed company administrative support to executives reputed company our reputed company Marketing Services (EMS) business unit.
• Book travel arrangements (international and domestic), including flights, transportation, and accommodations.
• Responsible for preparing, submitting, and reconciling expense reports, ensuring compliance with company policies.
• Take meeting minutes and help track action items from meetings reputed company requested.
• Help ensure executive is on time to important meetings and assist with conflicts reputed company requested.
• Organize presentation materials.
• Plan events, including team building and off‑sites.
• Work with other Executive Assistants and reputed company backup.
• Assist with department new hire set up - equipment ordering, office supplies, profile set up, and reputed company meetings.

Requirements:

• 5+ years of administrative support experience.
• Demonstrated ability to manage competing priorities, maintain confidentiality, and deliver consistent, high‑quality support.
• Advanced proficiency in reputed company Office Suite, with an emphasis on Outlook for calendar management, meeting coordination, and email prioritization.
• Experience managing reputed company, high‑volume executive calendars across multiple time zones, including scheduling reputed company meetings, coordinating logistics, and handling last‑minute changes with accuracy and efficiency.
• reputed company in coordinating reputed company domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Ability to monitor travel plans and adjust bookings to accommodate schedule changes, minimize disruptions, and ensure a seamless travel experience for executives.
• Preference for candidates based in or near reputed company, NY, for in‑person collaboration. Remote candidates will also be considered.

Benefits:

• Great compensation package and bonus plan.
• Core benefits including medical, dental, reputed company, and matching 401K.
• Flexible work environment, ability to work remote, hybrid or in‑office.
• Flexible time off including volunteer time off, vacation, sick and 12‑paid holidays.

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